Manager Executive Office Jobs

Executive Assistant to the Persident and CEO and Office Manager

• Work closely with executives to proactively manage schedule and competing priorities.

• 5+ years of experience in a fast-paced, professional environment.

• Exceptional written and verbal communication skills.

• Provide direct administrative support to the senior leadership of the company.

• Plan internal and external events.

Have 3+ years of experience in providing comprehensive administrative and office management support to executives

Have previous experience with travel booking and management

Are experienced in planning and coordinating company events, meetings or conferences

Can manage your time well, understand how to prioritize your tasks and can adapt to changing priorities

Have worked in a dotted line reporting structure in the past and have experience managing multiple priorities

Executive Assistant and Office Manager

·Proven experience in office management and/or executive assistant roles.

·Bachelor's degree or relevant certifications (e.g., office management, administrative assistance) is a plus.

·Strong organizational and multitasking skills, with impeccable attention to detail.

·Excellent written and verbal communication skills.

Real Estate Research (Role Development Opportunity):

·Proficiency in MS Office Suite (Word, Excel, PowerPoint).

Significant experience with office management, various HR functions, and daily operations.

Specific Knowledge, Skills or Abilities Required:

Executive Assistant/Office Manager with HR experience

Previous experience working with senior managers a plus.

Salary: $60,000-$70,000 dependent on education and experience

Manage company-wide travel logistics, including booking flights, hotels, transportation, and visas.

Mandatory event planning and project management experience.

• Excellent personal organization, planning and project management skills.

• Knowledge of continuing professional education marketplace and trends

• Knowledge of employment legislation

• Superior discretion, judgment, tact, diplomacy, creativity and initiative. Strong interpersonal skills.

• Works within a typical office environment (actual and/or virtual).

Experience in a fast-paced office/administrative role is preferred.

Proficient in computer skills, especially MS Office (Word, Excel, and PowerPoint)

Prepare and distribute meeting materials – agendas, meeting minutes

Oversee incoming and outgoing communications - phone calls, internal correspondence, emails

Control flow of documents – delegation, review, approval, execution (invoices, cheques, legal documents

Arrange business travels – book flights and accommodation

Mandatory event planning and project management experience.

• Excellent personal organization, planning and project management skills.

• Knowledge of continuing professional education marketplace and trends

• Knowledge of employment legislation

• Superior discretion, judgment, tact, diplomacy, creativity and initiative. Strong interpersonal skills.

• Works within a typical office environment (actual and/or virtual).

A minimum of 5 years of experience in office management or a related field.

Experience using ZOHO CRM for customer relationship management and sales tracking.

Assist with the negotiation and management of commercial leases and contracts.

Demonstrate a high level of focus and organization, particularly when managing remote work responsibilities.

Familiarity with Quickbooks for financial management and record-keeping.

Exceptional phone skills to manage client inquiries and maintain positive relationships.

Knowledge of the non-profit/charitable sector, specifically the Developmental Services sector, is an asset.

Prepares and distributes all Executive, Board of Directors, Annual General Meetings, and DS sector meeting minutes.

Produces or processes correspondence covering a broad array of routine and confidential subject matter.

Reviews and reconciles expenses for the CEO/CEO’s office, including parking and travel.

Ensures all expenditures are coded correctly and obtains approval from Board Chair before submitting to accounting for reimbursement.

Handles specialized furniture/equipment proposal requests.