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Executive Assistant Coordinator Jobs

Executive Operations Coordinator Jobs
By Priority VA At Montreal, Quebec, Canada
Passion for Operations and Project Management
Manage and oversee the daily operations of the organization
4+ years of experience as an Executive Assistant
Experience in owning and managing projects through completion
Excellent communication and interpersonal skills
Strong organizational skills and attention to detail
Office Coordinator & Executive Assistant
By AnswersNowH.LLC At Canada
Work closely with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
Plan, coordinate and manage domestic and international travel.
Remote, Anywhere in the US
Improves client outcomes: 97% of parents report dramatic improvements in their loved ones socially significant behaviors
Assist with coordination of all Executive Leadership Team meetings, Company Updates and other enterprise meetings.
Plan and coordinate internal and external company events and and assisting with accounts payable and accounts receivable processes.
Executive Coordinator Jobs
By Children Believe At Markham, Ontario, Canada
Strong organization and time management skills; ability to perform and prioritize multiple tasks with excellent attention to detail;
Knowledge and/or interest of governance processes with experience interacting with a volunteer Board of Directors.
Knowledge, experience and/or interest of international development is an asset;
Edits all, and creates acknowledgement letters from the CEO to donors.
Minimum of 5 years of demonstrated experience providing executive level strategic and administrative support
Computer skills – must have strong proficiency with MS Office Suite, internet research; ability to learn customized software programs;
Office Coordinator & Executive Assistant
By Boxhub At Toronto, Ontario, Canada
Providing a top-tier guest experience for our investors, interviewees and other guests who need welcoming, covering reception when needed.
Booking travel for team members across the business, providing them with an easy travel experience.
You value employee experience and have created an office environment that employees love to come into.
Highly competitive salary depending on experience and commission
Flexible working hours in a hybrid environment - we work remotely 2 days a week
Managing the CEO's calendar and schedule and conducting daily huddles to optimize scheduling and understanding priorities.
Executive Assistant/Ime Coordinator
By Triumph Health - Musculoskeletal Medicine At Greater Vancouver, British Columbia, Canada
Proficient in Microsoft Office, Google Docs, EMR and case management software.
Manage the uploading of medical records, maintaining accuracy and confidentiality.
Bachelor's degree or equivalent experience. Relevant work experience will be taken into account.
Experience in the medical/legal/insurance arena a bonus.
Experience in managing multiple priorities, administrative coordination, and logistics.
Well-organized, detail-oriented, ability to multi-task with great follow-up skills.
Executive Assistant - Office Coordinator
By Supreme Restoration Services Inc At Windsor, Ontario, Canada
High level, (advanced), skills in MS Excel
HR and H&S experience will be beneficial
A positive, forward thinking mindset and attitude
The ability to identify problems and provide solutions
Proven track record of exceptional customer service
Communicate effectively both written and orally
Executive Coordinator Jobs
By University of Alberta At Northeast Edmonton, Alberta, Canada
Jul 17, 2023 Closing Date
Jul 24, 2023 Position Type
Operating Funded Salary Range - $58,349 to $79,248 per year Grade
Assistant Coordinator Jobs
By Breakthrough Academy At Vancouver, British Columbia, Canada
Experience with calendar and inbox management
Assisting with calendar management and scheduling; supporting the Director to optimize his time towards key company initiatives and projects
3+ years experience of executive support requiring tremendous professionalism, confidentiality, organisation, and accuracy
Experience supporting an executive or leader who oversees a complex organisation
Ability to meet tight deadlines, coordinate several projects simultaneously, and manage prioritise
Experience in a fast-paced work environment
Executive Flight Assistant Coordinator
By Starlink Aviation At Dorval, Quebec, Canada
Upon return from flights, data entry, follow-up of invoices and purchase orders for closure of supplier accounts;
Excellent interpersonal skills, ability to work alone or as part of a team;
Experienced and dynamic team !
upon return from flights, data entry, follow-up of invoices and purchase orders for closure of supplier accounts;
Organizing travel arrangements, including air and ground transportation;
Ensuring that hotel and catering services are taken care of;
Executive Coordinator Jobs
By Ladies Who Lead |Brant At Brantford, Ontario, Canada
Four or more years of experience in senior management, preferably with nonprofit organizations
Knowledge of leadership and management principles for nonprofit organizations
Manage staff members, volunteers and members whose experiences, cultures, and languages reflect the community served by the organization
Strong experience in public relations, marketing, and fundraising
Exceptional verbal, written, and visual communication skills
Oversee daily operations of the organization, providing executive direction for program strategies and efficiencies, compliance, and quality assurance
Executive Assistant & Project Coordinator
By The University of British Columbia At Greater Vancouver Metropolitan Area, Canada
Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion
Manages financial administration, including participating in strategic budget and financial planning.
Manages with the on/off-Boarding of new hires within the VPFO Office, including accreditation, directory, and purchase of equipment.
Refines project requirements, and develops individual project plans within the VPFO and other core project partners based on information collected
Please note this is for a 1 year term
Reviews and drafts responses to complex correspondence including researching, compiling, analyzing and writing briefs, reports and other materials.
Executive Assistant & Office Coordinator
By Edelman At Ottawa, Ontario, Canada
Working with the finance team to create purchase orders and manage timely processing of invoices
Solid multi-tasking skills; able to manage and balance large volumes of work
Manage system greetings and general office voicemail box
Prepare and process expense reports, benefit claims and timesheets for the leadership team assigned to you
Order couriers as requested, manage incoming and outgoing packages, mail and deliveries
Manage office visitors (internal and external) and answer calls to the general reception phone line.
Executive Assistant And Divisional Coordinator, Information Technology - Bc Transit (Viatec)
By BCJobs At Victoria, British Columbia, Canada
Significant experience as an Executive Assistant supporting and reporting to a senior executive
Excellent planning and coordination skills to organize calendars, schedules, meetings, appointments, committees, travel arrangements and compile all related materials
Attention to accuracy and detail in all aspects or responsibilities
Excellent editing and proofreading skills
Comprehensive medical and dental benefits to support you and your family, regardless of what life throws at you
Collaborate on a variety of initiatives undertaken by the Information Technology Division
Executive Coordinator Jobs
By University of Alberta At Edmonton, Alberta, Canada
Minimum 5 years of experience in a support position experience in a post-secondary education setting that requires superior management skills.
Applies knowledge of University administrative infrastructure, systems, policies, and procedures to resolve issues and problems.
Manages the Dean’s incoming and outgoing correspondence.
Manages and coordinates the Dean’s schedule.
Develops and tracks metrics to monitor progress; manages risk and ensures key stakeholders are informed of progress and expected outcomes.
Strong analytical, consultation, and communication skills (oral and written).
Executive Assistant/Project Coordinator - Blockchain Company
By Randstad Canada At Toronto, Ontario, Canada
Proven experience as a Project Coordinator or similar role, preferably in a fast-paced and agile environment.
Strong organizational skills with attention to detail and ability to multitask effectively.
Excellent communication skills, both written and verbal.
Strong problem-solving skills and ability to adapt to changing priorities.
Coordinate and schedule important meetings and appointments for company executives, including arranging travel arrangements and accommodations as needed.
Prepare and distribute meeting agendas, presentations, and other relevant documents for meetings.
Executive Assistant/Coordinator Jobs
By Randstad Canada At Pointe-Claire, Quebec, Canada
Coordinate, manage and follow-up on special projects, assignments and other duties as required.
Maintain an annual marketing calendar and gather required information from various departments in order coordinate execution of marketing requirements.
Provide a wide range of advanced and confidential administrative office support to the executives daily
Support the leasing department in creating presentations.
Coordinate the creation of marketing and promotional materials required by the leasing department
Update brochures and website, production of email marketing
Project Coordinator/Executive Assistant - Blockchain Company
By Randstad Canada At Toronto, Ontario, Canada
Proven experience as a Project Coordinator or similar role, preferably in a fast-paced and agile environment.
Strong organizational skills with attention to detail and ability to multitask effectively.
Excellent communication skills, both written and verbal.
Strong problem-solving skills and ability to adapt to changing priorities.
Coordinate and schedule important meetings and appointments for company executives, including arranging travel arrangements and accommodations as needed.
Prepare and distribute meeting agendas, presentations, and other relevant documents for meetings.
Executive Coordinator Jobs
By The University of British Columbia At Vancouver, British Columbia, Canada

Staff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Administration, Level A Job Title Executive Coordinator Department Department of Ophthalmology | Faculty of ...

Executive Assistant & Operations Coordinator
By Plan International Canada At Toronto, Ontario, Canada
Daily executive support to the COO and Operations VPs for calendar and inbox management, task lists, signature requests
Coordinate Operations Management, leadership group
Technical lead for Town Halls, assist with booking, day of meeting management
Prepare presentations, correspondence, and reports for management review
Manage a range of inquiries being directed to the COO; delegating as appropriate and drafting responses where required
Previous experience preparing presentations of financial and non-financial information for a variety of audiences
Project Coordinator/Executive Assistant
By Egility At Canada
Strong organizational and project management abilities
Offer creative ideas to further streamline assignments and/or administrative practices
Fulfill Partner’s business requirements/requests in a timely and successful manner, including all business travel arrangements
Arrange and serve client & candidate food & beverage requirements
Candidates must have the following experience to be considered:
Exceptional skills in Microsoft Word, Excel, and PowerPoint

Are you an experienced Executive Assistant and Coordinator looking for a new challenge? We are looking for an organized and detail-oriented individual to join our team and provide administrative support to our executive team. You will be responsible for managing calendars, coordinating meetings, and providing general administrative support. If you are looking for an exciting opportunity to use your skills and experience, apply now!

Overview Executive Assistant and Coordinator is a professional who provides administrative support to executives and other senior staff. They are responsible for managing the day-to-day operations of the office, coordinating meetings and events, and providing administrative support to the executive team. Detailed Job Description Executive Assistants and Coordinators are responsible for providing administrative support to executives and other senior staff. This includes managing the day-to-day operations of the office, coordinating meetings and events, and providing administrative support to the executive team. They are also responsible for managing the office budget, maintaining office supplies, and providing customer service. Job Skills Required
• Excellent organizational and time management skills
• Strong communication and interpersonal skills
• Ability to multitask and prioritize tasks
• Proficiency in Microsoft Office Suite
• Ability to work independently and as part of a team
• Ability to handle confidential information
• Knowledge of office procedures and protocols
Job Qualifications
• Bachelor’s degree in business administration, management, or related field
• At least 3 years of experience in an administrative role
• Knowledge of office management systems and procedures
• Proficiency in Microsoft Office Suite
• Excellent organizational and time management skills
• Strong communication and interpersonal skills
Job Knowledge
• Knowledge of office management systems and procedures
• Knowledge of customer service principles and practices
• Knowledge of administrative and clerical procedures
• Knowledge of office equipment, such as computers, fax machines, and copiers
• Knowledge of accounting principles and practices
Job Experience
• At least 3 years of experience in an administrative role
• Experience in customer service
• Experience in managing office budgets
• Experience in managing office supplies
Job Responsibilities
• Manage the day-to-day operations of the office
• Coordinate meetings and events
• Provide administrative support to the executive team
• Manage the office budget
• Maintain office supplies
• Provide customer service
• Prepare reports and presentations
• Handle confidential information
• Update and maintain databases
• Monitor and respond to emails