Assistant Coordinator Jobs

ADMINISTRATIVE COORDINATOR

• Do you find fulfillment in supporting people to keep things organized, stay on track, and achieve goals?

• Do you have a knack for putting structure together thoughtfully amongst competing priorities?

• Are you a quick and observant learner who jumps right in to get things moving?

• Are you a resourceful team player who anticipates needs and proactively gets a handle on what’s coming down the pipe?

• Are you a master communicator who knows what, when, and how to follow through?

• Are you an energetic self-starter who is extremely productive?

• Do you want to be part of a high-achieving team that is fun, dynamic, and collaborative?

ABOUT BREAKTHROUGH ACADEMY

We run a ridiculously fast-growing company that helps innovative entrepreneurs in the contracting industry grow their businesses by implementing excellent operational systems into their companies. We believe in the unlimited potential of entrepreneurship and help our Members (clients) break through barriers and take their businesses to the next level.

Our proprietary training program brings systemization to a company’s operations, develops an entrepreneur’s core business skills, and holds accountability to goals along with a clear business plan.

Breakthrough Academy is now just eight years old and growing rapidly with over 700 business owners developing in the program, and an awesome team of 40 running the show. We are leaders in the contracting industry, providing high-quality business training and systems for our Members (clients). We are on track to continue the growth of our Membership through strategic initiatives and our industry-leading program.

Because of this, we are looking for an all-star team player to support our Director of Coaching & Program Development.

This is where you come in.

THIS IS FOR YOU IF:

• You hold your team accountable to the tasks at hand and you’re not afraid to jump in to help get them to the finish line
• Supporting people towards achieving big initiatives and goals is what gets you up in the morning!
• You are extremely organized; you love puzzling priorities together in an efficient and productive way
• You are a driver when it comes to putting structure in a buzzing competition of priorities
• You enjoy the balance between collaborating with a team and putting your head down for independent tasks
• Your note-taking mastery ensures that you never miss a beat
• You bring a positive and enthusiastic attitude to every situation - every day ☀️
• You observe thoughtfully and listen actively to ensure you can ask the right questions and provide support in the right direction
• You pivot and adapt with shifting priorities easily

IN THIS ROLE, YOU WILL BE:

• Managing and organizing team tasks, communication flow, and deadlines for key projects
• Arranging in-person meeting logistics (eg. boardroom bookings, travel, accommodation, transportation, etc.)
• Using your technical savvy-ness to keep the Coaching Team organised and on track within Slack, Asana, and Zoho (CRM)
• Assisting with calendar management and scheduling; supporting the Director to optimize his time towards key company initiatives and projects
• Attending key team meetings, keeping minutes, and following up on action items
• Coordinating special project meetings with key stakeholders on behalf of the Director of Coaching & Program Development
• Gatekeeping and coordinating all the moving parts within the Coaching Team to ensure the Director of Coaching & Program Development’s time and focus are driven towards the top priorities
• Keeping a pulse on budgets for projects, events, and team expenses; preparing monthly reports for the Director
• Proactively preparing meeting agendas, presentation decks with relevant and up-to-date information, metrics, and KPIs
• Assisting with travel arrangements for the Director and the Coaching Team, as needed
• Managing the email inbox for the Director of Coaching & Program Development; screening and prioritizing responses in a timely manner

EXPERIENCE REQUIRED

• Experience with calendar and inbox management
• Proven experience working and championing programs such as Asana, G-Suite, Microsoft Suite, Slack, Zoho
• 3+ years experience of executive support requiring tremendous professionalism, confidentiality, organisation, and accuracy
• Experience in a fast-paced work environment
• Based in Greater Vancouver or on Vancouver Island with the ability to travel to key annual company and team events
• Ability to meet tight deadlines, coordinate several projects simultaneously, and manage prioritise
• Experience supporting an executive or leader who oversees a complex organisation
• Must be eligible to work in Canada

THE BENEFITS

• An opportunity to join one of the fastest growing companies in Canada
• Create massive impact in an organization with an already strong foundation
• Work with an amazing team of high-performers who have a lot of fun together
• Travel to fun, adventurous, and impactful team events
• A great opportunity to network with and learn from high-performing entrepreneurs
• Enjoy the flexibility of working within a team that embraces remote work opportunities
• A competitive salary and great benefits

If this sounds like you and you feel ready to take on an awesome new adventure, use the application form below and let us know why you’d be a great fit for our team!