Operations Assistant/Volunteer Coordinator

Job Title: Operations Assistant/Volunteer Coordinator

Organization: Low Entropy Foundation

Location: #408 - 552 Clarke Rd, Coquitlam, BC (In-Person at our Thrift Store)

Job Type: Full-time; 35 hours per week

Salary: $20 per hour

Benefits: Included

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Low Entropy Foundation is seeking a highly organized and motivated individual to join our team as the Operations Assistant/Volunteer Coordinator. This position plays a crucial role in supporting our day-to-day operations and coordinating volunteer activities. If you have a passion for making a difference and enjoy working in a dynamic and collaborative environment, we encourage you to apply.

Responsibilities:

1. Operations Support:

• Provide direct support to the Assistant Executive Director in the day to day operations of the social impact organization and the thrift store.
• Assist with general administrative tasks to support overall operations.
• Contribute to process improvement initiatives, identifying opportunities for increased efficiency.
• Help manage inventory and supplies, ensuring adequate stock levels.
• Assist in coordinating logistics for events, meetings, and other organizational activities.
• Moving supplies from our storage locker to our store.
• Provide coverage in the thrift store when needed.
• Representing the organization at special events.

2. Volunteer Coordination

• Maintain regular contact with volunteers, providing updates, sharing opportunities, and addressing concerns.
• Coordinate volunteer schedules and assignments, ensuring coverage for all required activities.
• Develop and maintain positive relationships with volunteers, evaluate volunteer performance and provide feedback for continuous improvement.
• Maintain accurate records of volunteer hours, activities, and accomplishments
• Recruit, train, and onboard volunteers to support various organizational initiatives.
• Collaborate with different teams to ensure seamless coordination of volunteer efforts with organizational goals.
• Organize volunteer events and recognition programs
• Serve as a liaison between volunteers, staff, and other stakeholders, ensuring effective communication.

Qualifications:

• Clear criminal records check
• Passion for our organization's mission and values.
• Proven experience in volunteer coordination, project management, or related fields
• Valid driver’s license and reliable vehicle is required
• Ability to work independently as well as part of a team
• Detail-oriented with the ability to prioritize responsibilities
• Strong interpersonal and communication skills, with the ability to effectively engage and motivate volunteers
• Excellent organizational and time management skills
• Ability to work evenings and weekend hours as needed.
• Proficient in using Google Workspace

Benefits:

• Meaningful and rewarding work in a supportive and collaborative environment
• 35-hour workweek; Mon-Fri 9am-5pm unless otherwise scheduled for events or store coverage
• Hourly rate of $20 per hour
• Comprehensive benefits package, including medical and dental
• Opportunities for professional development and advancement within our social impact organization
• 3 Weeks vacation

How to Apply:

To apply for the position of Operations Assistant/Volunteer Coordinator, please submit your resume and a cover letter highlighting your relevant experience and why you are interested in joining our team. Applications should be sent to Ness Gale, Assistant Executive Director, at [email protected]

We appreciate all applications, but only candidates selected for an interview will be contacted. Thank you for your interest in joining our organization and helping us make a difference in our community.

Low Entropy Foundation is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and volunteers.