Recruitment Coordinator

Are you an energetic and enthusiastic administrative professional looking for a career in Recruitment?

The Universal Group has an exciting opportunity for a Recruitment Onboarding Coordinator to join our Human Resources department. Reporting to the Talent Manager the Recruitment Onboarding Coordinator partners with the Human Resources and Operations team to drive forward our Recruitment strategy and our purpose of providing Peace of Mind to our clients and our employees.

The Company

The Universal Group is a full-service Traffic Control company driven by our purpose to provide Peace of Mind to both our clients and team members. Our people embrace our core values of being ‘Passionate, Authentic, and Driven’ in everything we do and in every decision we make, everyday. They are the fabric of who we are and without question the reason for our success and continued growth.

The safety of our team members, and the public, is what drives us every day. As the largest traffic control supplier in Canada, we are the industry leaders in Traffic Control Personnel, Traffic Management Planning, Traffic Equipment Rentals & Supplies, and Occupational Health & Safety Training. Our traffic control field employees are reliable, highly trained, and capable of delivering excellent results you can depend on. We partner with the best equipment manufacturers in the traffic control industry to bring you the solutions you need and our highly skilled sign manufacturing teams are using the most up to date technology and materials delivering the best quality product.

Who You Are

You will oversee and complete full cycle onboarding and orientation for new hires company wide, as well as work collaboratively with the Recruiters to coordinate and implement effective recruitment strategies.

We are looking for someone who is energetic, enthusiastic, customer service driven with a key eye for detail! This position will start as a 12 month maternity leave coverage, with the potential to move to a permanent position.

The Role

The Recruitment and Onboarding Coordinator is responsible for overseeing and coordinating all aspects of onboarding, from employee paperwork to orientation and training, while providing support and guidance to new employees. This role will contribute to creating a positive and seamless experience for new hires. They will be responsible for administrative duties and maintaining databases as it relates to the recruitment process.

What you will do:

Onboarding

• Promote the Company's reputation as an 'employer of choice'
• Follows up with managers and employees regularly to establish rapport, gauge morale, and source new candidate leads
• Continuously work to improve the onboarding process company wide; consulting with HR Business Partners as required
• Coordinate with various departments and hiring managers to ensure all necessary equipment, access, and resources are ready for new hires on their start date
• Prepare and organize employee swag for recruitment initiatives and onboarding packages
• Act as a resource for new hires, answering questions, addressing concerns, and providing guidance during the initial onboarding period
• Welcome new hires upon arrival and provide them with an office tour and presentation
• Ensure all new hires have finished the appropriate training and paperwork prior to start date
• Prepare onboarding requirements for new employees; swag items, relevant documents, front door access, and parking details as applicable
• Complete full cycle onboarding process for new hires in BC Region
• Onboard new hires in the HRIS system, maintaining accuracy of employee data

Recruitment

• Collaborate with the Talent Acquisition team to coordinate and implement effective recruitment strategies
• Assist in screening candidates and sending assessments as necessary
• Responsible for sourcing non-union and union employees by using headhunting techniques on various platforms
• Assist with non-union hiring as required
• Ensure all internal promotion employees have completed all required training prior to start date

Administrative

• Maintains and updates project management systems (ATS and Monday.com) on behalf of the Talent Acquisition team
• Work closely with Talent Acquisition Team to ensure all processes and administrative functions are being properly followed
• Generate reports and metrics related to onboarding and other recruitment KPI’s
• Administrative support to the Talent Acquisition Team and the HR Business Partner Team
• Additional administrative duties or responsibilities as required

Qualifications

• Gather and analyze information skillfully.
• Demonstrate resourcefulness and initiative
• Must have your own vehicle and valid driver's license.
• Excellent computer skills in a Microsoft Windows environment.
• Experience with Human Resources Information Systems (HRIS) and Applicant Tracking System (ATS).
• Experience with onboarding new hires.
• Ability to travel up to 25% of time to various locations in BC.
• Must be able to identify and resolve problems promptly.
• Excellent communication and interpersonal skills
• Ability to work with various departments and foster teamwork.
• Excellent organizational skills.
• Experience with recruiting is a plus.
• General knowledge of various employment laws and practices.
• Ability to maintain the sensitive and highly confidential nature of human resources work.