Events Coordinator Jobs

Xello is looking for an Events Coordinator

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Who are you?

You are a highly organized and detail-oriented professional with a great work ethic. You want to work in a mission-driven environment and thrive when using your skills to create memorable experiences and foster meaningful connections. You are keen to take action and are always looking for ways to optimize processes and enhance your own performance. You can handle multiple priorities at once and when issues arise, you are ready with ideas and prepared to execute solutions.

Sound like you? Read on!

What you’ll do…

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Manage end-to-end event logistics, including travel arrangements, accommodations, venue selection, contract negotiation, vendor coordination, budgets, and timelines

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Research, identify, and evaluate industry events, conferences, and trade shows to determine their relevance for the company’s strategy

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Collaborate with internal stakeholders to create engaging event materials, including brochures, presentations, branded merchandise, and other collateral

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Coordinate with speakers, presenters, and panelists to ensure their participation, manage logistics, and provide the necessary support for their presentations

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Act as the main point of contact for conference-related inquiries, managing communications with attendees, sponsors, exhibitors, and vendors

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Support the marketing team in promoting events through various channels, including social media, email marketing, website updates, and digital advertising

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Conduct post-event analyses to measure against benchmarks and objectives and develop recommendations for future improvements

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Monitor industry trends, competitor activities, and emerging event opportunities to ensure we remain ahead of the curve

What we’re looking for…

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Post-secondary degree or diploma with a specialization in marketing, communications, business, or a related field

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1+ year(s) of experience in event coordination or management

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Exceptional attention to detail and organizational skills with the ability to multitask, prioritize, and meet deadlines when managing complex logistics

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Excellent interpersonal and communication skills, both written and verbal, with the ability to build relationships with internal teams, external partners, and event attendees

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Creative thinking and problem-solving skills, with the ability to anticipate and address challenges during event planning and execution

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Ability to work independently as well as collaborate effectively in a remote-first environment

Nice to have…

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Experience working in SaaS or the education technology industry

We’re Xello - Join us!

We are Xello (CASCAID in the UK), formerly Career Cruising, the leading developer of future readiness programs in North America and the UK and soon the world! Our mission is to help anyone, anywhere in the world to create a successful future through self-knowledge, exploration, and planning.

We believe that by bringing our best selves to our work and collaborating with one another, we can change the world. We are a very diverse group of individuals who work hard, laugh often and share in each other’s lives. We are an inclusive, equal opportunity employer.

Embracing agile practices, an innovative mindset, and keeping our users at the heart of what we do, are just a few of the keys to our success.

In addition to working with leading technologies, we are committed to continuous learning and growth through internal/external training and mentoring, which includes a PD budget for every employee.

For Our Canadian Based Staff, We Also Offer

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Flexible work arrangements including hybrid and remote

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4 weeks of vacation

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Employer-paid health and dental benefits

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4-month top-up for parental leave

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Group RRSP with 3% matching

For Our US Based Staff, We Also Offer

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Remote work environment

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4 weeks of vacation

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80% employer-paid health benefits

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4-month top-up for parental leave

For Our UK Based Staff, We Also Offer

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flexible work arrangements that include work from home

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28 days annual leave (inc. 3 days at Christmas) + bank holidays. With additional annual leave days added to reward long service

Like what you hear? Apply Now!

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