Events Assistant Jobs

We are seeking a motivated and organized Event Assistant to support the planning and execution of various events. As an integral member of our event management team, you will collaborate with event coordinators and managers to ensure smooth and successful event operations. Your attention to detail, excellent communication skills, and ability to work under pressure will be essential in contributing to the overall success of our events.

Location: Vancouver BC

Pay Rate: $21.8- $32 per hour

Responsibilities:

Event Planning Support:

• Research and gather information on potential event venues, suppliers, and entertainment options.
• Help create event timelines, schedules, and checklists to ensure all aspects are well-planned and executed efficiently.
• Assist in the preparation and coordination of event logistics, including venue selection, vendor management, and equipment rental.

Administrative Duties:

• Handle event inquiries via phone or email, providing prompt and professional responses.
• Maintain accurate records of event-related information, such as attendee lists, RSVPs, and expenses.
• Collaborate with the marketing team to create and distribute event-related materials, invitations, and promotional content.

On-Site Event Support:

• Coordinate with volunteers and event staff to delegate tasks and ensure all responsibilities are fulfilled.
• Act as a point of contact for event attendees, speakers, and vendors, addressing their needs and inquiries during the event.
• Assist with event setup, registration, and breakdown to ensure a seamless guest experience.

Guest Relations:

• Provide exceptional customer service to event participants, addressing their inquiries and concerns in a friendly and efficient manner.
• Assist in managing RSVPs, check-ins, and attendee data during the event.

Requirements:

• Excellent organizational and time-management skills to handle multiple tasks simultaneously.
• Ability to work flexible hours, including weekends and evenings, during peak event seasons.
• Strong interpersonal and communication skills to work effectively with team members, vendors, and event attendees.
• A positive and enthusiastic attitude towards event planning and execution.
• Detail-oriented with the ability to spot potential issues and proactively address them.
• Proficiency in Microsoft Office and other event management software is a plus.