Office And Events Assistant Jobs

Excellent organizational and time management skills

Participate in the development and maintenance of management tools (e.g. work schedules, tracking files, templates, forms, etc.)

Manage the team’s documentation, update key documents, and manage billing follow-ups

Strong interest in Équiterre's mission and knowledge of its key issues

At least 3 to 5 years of relevant administrative support experience

Excellent research, writing and editing skills

Excellent organizational and time-management skills to handle multiple tasks simultaneously.

Assist in the preparation and coordination of event logistics, including venue selection, vendor management, and equipment rental.

Proficiency in Microsoft Office and other event management software is a plus.

Assist with event setup, registration, and breakdown to ensure a seamless guest experience.

Coordinate with volunteers and event staff to delegate tasks and ensure all responsibilities are fulfilled.

Strong interpersonal and communication skills to work effectively with team members, vendors, and event attendees.

·Weofferacomprehensive benefits package, an extended health and dental group benefits package.

which allows newcomer youth to develop their Canadian work experience through exciting volunteer opportunities.

·Strong interpersonal, networking, and negotiation abilities

·Accurate proofreading and cross-referencing skills

·A base salary of $52,500 - $57,750, commensurate with experience

-Reference checks prior to offer

Exceptional communication and interpersonal skills

Education: Post-secondary studies in tourism, hospitality, event administration, marketing, or related discipline

Experience: Experience in customer service, marketing, or event planning preferred

Language Requirements: Fluency in English is required; additional languages (especially French) considered an asset

Assisting with event execution including facility setup and teardown

Researching potential venue rental sales leads for proactive contact

Agile, outcomes-driven project management skills and a proven ability to stickhandle complex deliverables and juggle competing priorities

Undaunted by routine, detail-oriented administrative engagement tasks including list-building, CRM database management, engagement tracking and reporting, and coordinating meetings with stakeholders

Familiarity with lobbying legislation and reporting requirements in various Canadian jurisdictions, especially at the federal level

A polished and sensitive communicator with excellent writing, verbal, and interpersonal skills

Well-versed in current affairs, engagement practices and policy considerations that advance Indigenous rights, knowledge, research methods, decolonization, and reconciliation

Employer-paid health care benefits, Employee Assistance Program, half-day Fridays in the summer, and paid parental leave among other employee supports

Ability to assign and prioritize tasks for multiple events running simultaneously

An opportunity to have an impact with a post-secondary institution, poised to do great things.

A diverse, hard-working, committed team of people who care about each other.

Tools and technology that will allow you to succeed at your job.

What’s in it for you?

Manage administrative files, including those relating to ships;

Make requests for housekeeping and security personnel according to the manager's instructions.

Verification of invoices, purchase orders and reimbursement requests; Expense tracking,

Follow-up with legal compliance for various contracts and calls for tender;

Greet visitors and provide general information.

Support the coordinator in managing the cruise ship schedule;

Undergraduate degree preferred. Major in Education, recreation administration, sport management, leisure studies, physical education, kinesiology, or comparable degree.

Knowledge and a strong background in event management

Manage Marty the Mascot to ensure a successful fan experience.

Experience developing and leading educational sessions.

Other Qualifying Skills And/or Abilities

Collaborate with the children’s programming manager in the planning, supervision, scheduling and delivery of the children’s programs.

Experience working in social media, advertising, and event management is an asset

- Kamloops Food Policy Council Marketing and Events Assistant

Full-time, temporary contract (9 weeks), 30 hours/week.

Working with the communications team to coordinate fundraising campaigns with a social media strategy;

Assisting with community events hosted or thrown by The Stir/KFPC; helping plan and facilitate monthly network meetings.

The work will take place within a highly collaborative team environment with a distributed leadership model.

Minimum of 2 years direct work experience as an Executive Assistant or Office Manager

Completion of a 2-year, post secondary diploma or certificate in Administration, Recreation Management, or equivalent.

A busy and exciting work environment

Access to a dynamic, specialized industry

Coordinating various travel and accommodation logistics

Contract coordination and records storage

• 2+ years of experience in event management, non-profit or similar industry is an asset

• Support the event team with reporting for guest lists, seating charts, and event volunteer management/recruitment.

• Bachelor’s degree or college diploma in a related field, Event Management an asset

• Coordinate and manage volunteers as needed for events and pre and post-events.

• Create and manage online donation sites for community groups and events

• Track a master list of license expiration dates and other regulatory requirements

-Strong organizational skills, problem solving and communication skills

-Experience with social media (FaceBook, Instagram, Twitter)

-Proficient with MS Office (Word, Excel, Outlook) in a PC-based environment

-Friendly, outgoing, professional team player with good customer service, phone and email communication