Project Assistant Jobs

JOB OVERVIEW:

Aston Carter's client in Burnaby is seeking a Part-Time Project Assistant (24 hours per week Tuesday - Thursday) to join their team on a 12-month project. This role can move to full-time hours based on the performance of the individual.

The Project Assistant will be based out of the Burnaby office but could require travel to Annacis Island.

DUTIES:

•Provides clerical and administrative support to the project team members for wastewater treatment plant projects at the client site; these tasks may include but are not limited to: organizing and maintaining project records, files, and correspondence, copies project documentation as requested; coordinating meeting schedules

•Prepares project correspondence from basic to moderately complex and/or confidential source materials and proofreads for accuracy

•Compiles and computes project data and document control from various sources of a basic to moderately complex nature for staff review and action

•Schedules and coordinates project activities such as travel arrangements, business meetings, and appointments

•Serve as a liaison between subcontractors/vendors, accounting, and procurement, as necessary to process project invoices

•Answers, screens, and clears incoming telephone calls; prepares and processes fax requests; directs calls and faxes to the proper area for response. Greets welcomes and directs visitors to the right personnel.

•Work with project managers and management team to resolve issues that arise with projects or clients

•Ability to manage workload with limited direction and the ability to work autonomously

•Ability to learn and understand new software tools

Additional Skills & Qualifications

MUST HAVE:

- 2 years of administrative experience (construction industry strongly preferred)

- Software: MS Office, Intermediate (testing required)

- Strong communication, both written + spoken

- High School diploma or equivalent

NICE TO HAVE:

- Proj Admin experience within engineering or construction

- Software: ProjectWise