Office Coordinator And Executive Assistant Jobs

Executive Assistant to the Persident and CEO and Office Manager

• Work closely with executives to proactively manage schedule and competing priorities.

• 5+ years of experience in a fast-paced, professional environment.

• Exceptional written and verbal communication skills.

• Provide direct administrative support to the senior leadership of the company.

• Plan internal and external events.

Have 3+ years of experience in providing comprehensive administrative and office management support to executives

Have previous experience with travel booking and management

Are experienced in planning and coordinating company events, meetings or conferences

Can manage your time well, understand how to prioritize your tasks and can adapt to changing priorities

Have worked in a dotted line reporting structure in the past and have experience managing multiple priorities

Executive Assistant and Office Manager

·Proven experience in office management and/or executive assistant roles.

·Bachelor's degree or relevant certifications (e.g., office management, administrative assistance) is a plus.

·Strong organizational and multitasking skills, with impeccable attention to detail.

·Excellent written and verbal communication skills.

Real Estate Research (Role Development Opportunity):

·Proficiency in MS Office Suite (Word, Excel, PowerPoint).

Significant experience with office management, various HR functions, and daily operations.

Specific Knowledge, Skills or Abilities Required:

Executive Assistant/Office Manager with HR experience

Previous experience working with senior managers a plus.

Salary: $60,000-$70,000 dependent on education and experience

Manage company-wide travel logistics, including booking flights, hotels, transportation, and visas.

Work closely with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.

Plan, coordinate and manage domestic and international travel.

Remote, Anywhere in the US

Improves client outcomes: 97% of parents report dramatic improvements in their loved ones socially significant behaviors

Assist with coordination of all Executive Leadership Team meetings, Company Updates and other enterprise meetings.

Plan and coordinate internal and external company events and and assisting with accounts payable and accounts receivable processes.

Assist in budget planning for office management, CEO Office and Board of Directors

Post-secondary education in business, administration, social science or a related field. Relevant or equivalent job related experience will be considered;

Ability to manage a variety of technical and confidential responsibilities involving a high degree of initiative and independence;

Manage the annual Board and Committee calendar including resolving conflicts as necessary

Coordinate all details and follow up requirements related to the Annual General Meeting of the members

7-10 years of experience in a senior administrative support role;

Manage the ordering of office equipment and supply inventory including business cards, office equipment, supplies, and stationery

Manage facility needs and the maintenance of common areas

A minimum of two years' experience in an administrative position

Excellent interpersonal as well as verbal and written communication skills

A minimum of two years’ experience in an Administrative position.

Liaise with the Tumbler Ridge office staff to coordinate certain activities

● Education: Business Administration, Human Resources Management or equivalent

● 1+ years of experience in Office management, executive assistant or worked on similar HR

2+ years of Office management and HR experience

As a Executive Assistant, office management and HR officer you will you will

● Calendar Management and operational support to CTO

● Excellent communication and organisational skills, ability to work independently, and with

Providing a top-tier guest experience for our investors, interviewees and other guests who need welcoming, covering reception when needed.

Booking travel for team members across the business, providing them with an easy travel experience.

You value employee experience and have created an office environment that employees love to come into.

Highly competitive salary depending on experience and commission

Flexible working hours in a hybrid environment - we work remotely 2 days a week

Managing the CEO's calendar and schedule and conducting daily huddles to optimize scheduling and understanding priorities.

Proficient in Microsoft Office, Google Docs, EMR and case management software.

Manage the uploading of medical records, maintaining accuracy and confidentiality.

Bachelor's degree or equivalent experience. Relevant work experience will be taken into account.

Experience in the medical/legal/insurance arena a bonus.

Experience in managing multiple priorities, administrative coordination, and logistics.

Well-organized, detail-oriented, ability to multi-task with great follow-up skills.

4+ years working experience in Administration, Executive Assistant and Project Management.

The aptitude to prioritize tasks and have the necessary time management skills to keep the busy office functioning efficiently

Calendar Management – you live by your calendar, never miss deadlines or appointments without notice well in -advance.

Honed MS Office skills, spreadsheets, create documents, manage calendars etc.

Business Or Administrative Education Degree.

The ability to manage and prioritize various tasks throughout the day on a daily basis

High level, (advanced), skills in MS Excel

HR and H&S experience will be beneficial

A positive, forward thinking mindset and attitude

The ability to identify problems and provide solutions

Proven track record of exceptional customer service

Communicate effectively both written and orally

Proficient and consistent high-level usage with Microsoft 365, including Word, Excel, PowerPoint, Teams and OneDrive file management

Office Manager key responsibilities but not limited to:

Work with the COO on various responsibilities as they arise

Secure, track and manage Province licenses

Secure, track and manage and track Special Investigator licenses

Manage employment contracts of all new employees

Providing high-level administrative support to executives and senior management

Coordinating meetings, travel arrangements, and diary management

Proven experience as an Executive Assistant or Office Manager in the mining industry

Strong organizational and multitasking skills

Excellent communication and interpersonal abilities

Managing office operations and ensuring smooth day-to-day functioning

Comprehensive knowledge of Administrative Office

Arrange reports and financial data

Schedule travel and meeting arrangements

Coach and be responsible for other support staff and customer relations

Exceptional time management and organizational skills with acute attention to detail.

• Support executive management calendars, travel, and expenses.

• Maintain communication with building management.

Experience in a client facing, front office role.

2-3 years of experience supporting an executive level.

Excellent verbal and written communication skills.

What are the must have Qualifications/Experience?

• Advanced technical skills and knowledge of Microsoft Office (e.g., Word, Excel, especially PowerPoint)

What are the responsibilities for this position?

• Manage C-Suite calendar by scheduling meetings, conferences, teleconferences, and travel as needed.

• Manage information flow in a timely and accurate manner.

• Manage the variance analysis and ensure it aligns monthly.

Excellent planning and time management skills.

Excellent organizational and interpersonal skills, including relationship and networking skills.

Strong and effective communication and presentation skills, both oral and written.

Strong written and verbal communication skills, as well as strong interpersonal skills. Proficiency in English is mandatory.

Attention to detail, self-directed, strong tech and social media skills, discretion, customer-centric.

Computer-related education/courses (Nice to have).

Assist with email management, filtering messages, prioritizing tasks, and drafting responses on behalf of the CEO

Collaborate with building management and external vendors to address facilities-related issues

Complete other duties as we may request which are consistent with your abilities and responsibilities

Experience in planning and coordinating company events, meetings, or conferences.

Previous experience in making travel arrangements

Manage office supplies, equipment, and inventory, placing orders and coordinating maintenance and repairs as necessary

Manage Agreement and contract processes

Minimum of 5 years’ relevant experience, ideally as an Executive Assistant

Strong written and verbal communication skills

Excellent administrative, organizational, technical writing, problem-solving, and interpersonal skills

Experience thriving in a high-energy, fast-paced office environment with minimal supervision

Prepare correspondence such as minutes, emails, internal communications, and agendas