Executive Assistant/Office Manager

Based in Saskatchewan, Buckingham Inc. is a Canadian firm with extensive experience in independent workplace conflict and complex business investigations, mediation for a restorative workplace, code of conduct issues, intrusion testing and event security solutions. Our network of 90+ professional and highly experienced independent investigators provide objective workplace solutions for many of Canada’s largest companies across the country.

Our Core Values

After much discussion, collaboration and consideration, our core values were developed collectively by our entire team. We use these values as the basis of everything we do - Trust, Quality, Respect, Expertise and Humanity. This describes us, and how we treat people. Only those individuals who review, agree and truly live our values become part of our team.

ABOUT THE ROLE

This is a hybrid role that requires you to be located in Regina, Saskatchewan, and work from the office 2-3 days per week.

Executive Assistant key responsibilities but not limited to:

• Send company-wide correspondence including invitations to monthly Buckingham Team Talks and internal trainings
• Work with the CEO and President on a variety of issues including his calendar, scheduling meetings and special events, travel coordination, email, meeting invites, and key correspondence to external contacts through Outlook
• Work with the COO on various responsibilities as they arise

Office Manager key responsibilities but not limited to:

• Secure, track and manage and track Special Investigator licenses
• Coordinate with IT on coordination on any issues necessary
• Administrative duties of secure platform – Microsoft 365/OneDrive (shared responsibility with several other team members)
• Onboard all employees and review with them the employee handbook, policies, and procedures, provide them with their email address and signature, etc.
• Communication duties including handling phone calls, letters and emails with key members of team internal and external
• Light cleaning and organization of office common space
• Work closely with the marketing and communications team
• Develop and manage customer contracts and coordinate with accounting to ensure payments are tracked and made on schedule
• Order and track office supplies
• Secure, track and manage Province licenses
• Manage employment contracts of all new employees

QUALIFICATIONS & REQUIREMENTS

• Detailed driven, highly organized, and professional communication style, with the ability to multi-task and manage concurrent assignments independently as well as in a team environment
• Motivation to take on new projects that may require research and willingness to learn new skills
• Self-starter and empowered to get the work done with minimal direction
• Previous administrative support experience preferred
• Maintain confidentiality of all work-related materials and conversations
• Flexible on hours and remote/office work schedule
• Adaptable and flexible, ability to do a multitude of tasks and be open to assisting the team with other duties as needed
• Proficient and consistent high-level usage with Microsoft 365, including Word, Excel, PowerPoint, Teams and OneDrive file management
• Available to go to the office as needed
• Act as project manager when needed
• Strong writing, proofreading and verbal communication skills
• Excellent time management skills

Buckingham Inc. values diversity in our workplace and encourages applications from all qualified Employment Equity candidates. All applicants must be at least 19 years of age to apply. You must be legally entitled to work in Canada.

Interested applicants may apply by emailing their resume and cover letter to [email protected].