Executive Assistant/Office Manager

About the Company:

We are an independently held full-service technology, sales, and creative design company headquartered in Chilliwack, British Columbia, Canada. We areone of the top 10 managed service providers in Canada, and our small team works together collectively, harnessing the energy of designers, programmers, technologists, and thinkers to bring innovative solutions to your organization.

Job Duties:

• First point of contact for office phone calls, walk-ins, and general inquiries. Greet visitors; ascertain nature of business and direct visitors to the employer or appropriate person.
• Perform other duties as assigned or determined appropriate.
• Perform transactions on behalf of the company, such as e-transfers and bill payments.
• Perform marketing duties as needed.
• Executive assistant duties including but not limited to calendar management, schedule and confirm appointments and meetings of the employer, report preparation & support, meeting support and event planning, follow up on deadlines and commitments.
• Set up and maintain manual and computerized information filing systems, determine and establish office procedures, oversee general organization and cleanliness of office space, and inventory supplies.
• Prepare, edit, and proofread correspondence, invoices, reports, and related material for the company.
• Perform full bookkeeping cycle (Accounts payable, accounts receivable, payroll, taxes, bank and credit card reconciliation, track vacation, bonuses, and expense reports, maintain up-to-date records on accruals, prepaid expenses, and fixed assets to ensure accurate month-end accounting, etc.).
• Provide administrative support to ensure efficient operation of the office, including tasks such as copying, scanning, and filing documents (electronic and paper).
• Answer telephone and electronic inquiries, and relay telephone calls, messages, and tickets.
• Consistently exercise discretion in managing correspondence, information, and all matters of confidentiality.

Requirements and Qualifications:

• Ability to multitask and stay calm in a fast-paced work environment.
• Strong written and verbal communication skills, as well as strong interpersonal skills. Proficiency in English is mandatory.
• High level of professionalism and integrity.
• Excellent organizational and interpersonal skills, including relationship and networking skills.
• A keen eye for detail and organization.
• The ability to work outside of normal business hours.
• Excellent planning and time management skills.
• Flexible and adaptable attitude. Must be punctual in reporting to work.
• Proficient in office technology and software, including MS Office.
• Team player with the ability to work independently on assigned tasks.
• Strong and effective communication and presentation skills, both oral and written.
• Attention to detail, self-directed, strong tech and social media skills, discretion, customer-centric.

Education/Experience:

• Computer-related education/courses (Nice to have).
• Driver's license and vehicle (Nice to have).
• Bookkeeping experience (Must have).
• Business degree (Nice to have).
• All offers are subject to the satisfactory completion of a police criminal record check.
• Marketing or related field (Nice to have).

We would like to thank all candidates. However, only those selected for an interview will be contacted.

Job Types: Full-time, Permanent