Office Manager Jobs

Are you an experienced administrative professional with a passion for graphic design and excellent people skills?

Our client in the Urban Planning and Design space is looking for an Office Manager with a creative flair to join their growing team!

About You

As a confident and experienced Office Manager, you are a proactive self-starter with exceptional graphic design and administrative skills. Your attention-to-detail and problem-solving abilities enable you to excel in overseeing office operations while showcasing your artistic talents! You understand how to develop and maintain professional relationships and you take a client-centric approach to your work and love collaborating with others to deliver impactful results. Your resourcefulness and initiative drive you to find creative solutions to any challenges that arise.

Your Key Responsibilities

As an Office Manager, you will be responsible for ensuring the office operates at peak efficiency while leveraging your graphic design skills to elevate our client’s visual presence. Your day-to-day duties will include:

• Create eye-catching graphic designs using tools like InDesign, PowerPoint, Canva, and other design software.
• Help manage office operations of the firm's partner co-working space to foster a positive and productive work environment for all staff.
• Book client appointments, manage team calendars, book meetings, and distribute mail to promote harmonious office operations.
• Utilizing your tech-savvy skills to update, organize, and maintain company software, files, and subscriptions in platforms such as OneDrive and Google Drive.
• Design aesthetic visuals and create engaging content for social media platforms to promote the company’s projects, events, and achievements.
• Manage relationships with clients to keep our team prepared and ready to meet our client's needs and exceed expectations.
• Perform other administrative and client-facing responsibilities as required.
• Assist the development team with filling out and submitting development application forms via DocuSign.
• Act as the friendly face and first point of contact that greets clients, contractors, and other guests as they come into the office.

Your Qualifications

• Exceptional written and verbal communication skills to liaise with clients, staff, and stakeholders.
• Confident in navigating Microsoft Office applications and subscriptions while relaying any issues.
• Strong attention to detail, ensuring accurate and visually captivating deliverables.
• Resourceful and adaptable problem-solver that implements feedback quickly and effectively.
• A creative approach to content creation with working experience in graphic design.
• Vibrant and welcoming demeanor to deliver outstanding customer service to clients.
• Passion for graphic design with at least 1+ years of experience creating visual content for different purposes such as presentations, social media, websites, email marketing, infographics, etc.
• Outstanding organization and time-management skills to thrive in fast-paced work environments.
• Comfortable using design software such as InDesign, PowerPoint, Canva, etc. to showcase your artistic abilities.
• Bachelor’s degree or college diploma in Office Administration from a post-secondary institution.
• 3-5 years of experience owning your role as an Office Administrator or Administrative Assistant.

NICE-TO-HAVES

• Research, data analytics, and data visualization skills.
• Experience managing relationships with private clientele.
• Exposure to HR, recruitment, and employee relations.
• Interest in urban planning, land development, and/or design – we are a passionate group and love learning from each other every day!
• A basic financial understanding of invoices and hiring out.

WHAT’S IN IT FOR YOU?

• Organized team-building activities to foster a collaborative and tight-knit work culture.
• A beautiful and accessible office.
• Flexible working arrangement with full-time hours to promote work-life balance.
• Career development and networking opportunities to realize your professional goals.
• Competitive compensation and recognition programs to reward your hard work.
• Driven team committed to putting its people first and delivering excellence with every project.
• Ownership and autonomy.
• Comprehensive health and dental benefits package to meet your specific needs.
• Generous paid time-off with company-wide R&R paid days off to prioritize your wellbeing.

If you are ready to contribute to an organization that has its sights set on the future, we want to meet you!

Apply today by submitting your resume and cover letter!

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