Office Manager Jobs

Are you an experienced administrative professional with a passion for graphic design and excellent people skills?

CityState Consulting Group is looking for an Office Manager with a creative flair to join their growing team!

About You

As a confident and experienced Office Manager, you are a proactive self-starter with exceptional graphic design and administrative skills. Your attention-to-detail and problem-solving abilities enable you to excel in overseeing office operations while showcasing your artistic talents! You understand how to develop and maintain professional relationships and you take a client-centric approach to your work and love collaborating with others to deliver impactful results. Your resourcefulness and initiative drive you to find creative solutions to any challenges that arise.

Your Key Responsibilities

As an Office Manager, you will be responsible for ensuring the office operates at peak efficiency while leveraging your graphic design skills to elevate our client’s visual presence. Your day-to-day duties will include:

• Assist the development team with filling out and submitting development application forms via DocuSign.
• Utilizing your tech-savvy skills to update, organize, and maintain company software, files, and subscriptions in platforms such as OneDrive and Google Drive.
• Help manage office operations of the firm's partner co-working space to foster a positive and productive work environment for all staff.
• Act as the friendly face and first point of contact that greets clients, contractors, and other guests as they come into the office.
• Create eye-catching graphic designs using tools like InDesign, PowerPoint, Canva, and other design software.
• Design aesthetic visuals and create engaging content for social media platforms to promote the company’s projects, events, and achievements.
• Manage relationships with clients to keep our team prepared and ready to meet our client's needs and exceed expectations.
• Book client appointments, manage team calendars, book meetings, and distribute mail to promote harmonious office operations.
• Perform other administrative and client-facing responsibilities as required.

Your Qualifications

• Comfortable using design software such as InDesign, PowerPoint, Canva, etc. to showcase your artistic abilities.
• A creative approach to content creation with working experience in graphic design.
• Outstanding organization and time-management skills to thrive in fast-paced work environments.
• Bachelor’s degree or college diploma in Office Administration from a post-secondary institution.
• Exceptional written and verbal communication skills to liaise with clients, staff, and stakeholders.
• 3-5 years of experience owning your role as an Office Administrator or Administrative Assistant.
• Strong attention to detail, ensuring accurate and visually captivating deliverables.
• Vibrant and welcoming demeanor to deliver outstanding customer service to clients.
• Confident in navigating Microsoft Office applications and subscriptions while relaying any issues.
• Passion for graphic design with at least 1+ years of experience creating visual content for different purposes such as presentations, social media, websites, email marketing, infographics, etc.
• Resourceful and adaptable problem-solver that implements feedback quickly and effectively.

NICE-TO-HAVES

• Interest in urban planning, land development, and/or design – we are a passionate group and love learning from each other every day!
• Research, data analytics, and data visualization skills.
• Experience managing relationships with private clientele.
• Exposure to HR, recruitment, and employee relations.
• A basic financial understanding of invoices and hiring out.

WHAT’S IN IT FOR YOU?

• Generous paid time-off with company-wide R&R paid days off to prioritize your wellbeing.
• Competitive compensation and recognition programs to reward your hard work.
• Flexible working arrangement with full-time hours to promote work-life balance.
• Organized team-building activities to foster a collaborative and tight-knit work culture.
• Comprehensive health and dental benefits package to meet your specific needs.
• Ownership and autonomy.
• Career development and networking opportunities to realize your professional goals.
• Driven team committed to putting its people first and delivering excellence with every project.
• A beautiful and accessible office.

About Citystate Consulting Group

At CityState we build better communities.

We are a multi-faceted, reputable Urban Planning and Design firm with clients in the Lower Mainland, Sunshine Coast, and Okanagan. We specialize in everything from OCP amendments, rezoning, subdivision and development applications, environmental enhancements to heritage revitalizations and providing sustainable building design services. Our success over the last 10 years is built upon our strong relationships with municipalities, accountability with clients, and our ability to identify innovative solutions for (often) uniquely challenging sites.

We are located in a modern, spacious office in the heart of Port Moody’s heritage district. From our stunning designs and the fine art displayed on our walls to the work that we deliver, we take utmost pride in the details! Our cohesive team of professionals draws inspiration from the clients we work with and our exceptionally talented colleagues.

If you align closely with our values and you're looking for an opportunity to join a respected firm, positioned for explosive growth, while doing what’s right (protect the environment, save heritage structures and develop in a way that enhances our surroundings and communities), then let’s grow and build better communities together!

If you are ready to contribute to an organization that has its sights set on the future, we want to meet you!

Apply today by submitting your resume and cover letter!

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