Office Manager - Hiring Fast

We are on the lookout for an organized Office Manager to join our experienced team at The Government of Nova Scotia in Halifax, NS.
Growing your career as a Full Time Office Manager is a promising opportunity to develop productive skills.
If you are strong in people management, creativity and have the right determination for the job, then apply for the position of Office Manager at The Government of Nova Scotia today!
Competition # :39938
Department: Justice
Location: HALIFAX
Type of Employment: Permanent
Union Status: Exclusion - Non Union - NSPG
Closing Date:22-Aug-23 ( Applications are accepted until 11:59 PM Atlantic Time)
About Us
The Nova Scotia Courts consist of the Court of Appeal, the Supreme Court (General and Family Divisions), and the Provincial Court each led by a Chief Justice or Chief Judge and Associate Chiefs. The Judiciary provides impartial adjudication of disputes between individuals, between the state and the individual, and between different levels of government within the state.
The Executive Office of the Nova Scotia Judiciary, which the Office Manager is a part of, is an independent body that provides planning, policy, and communications support for the Council of Nova Scotia Chiefs and the almost 100 Judges of the Nova Scotia Courts. The Executive Office staff members represent the Judiciary when working with other justice system organizations across the province and Canada on initiatives aimed at improving access to and the administration of justice.
About Our Opportunity
As Office Manager, you will provide direct support to the Director of Operations in the Executive Office, as well as back-up support for the Judiciary’s Director of Communications and administrative support to the Council of Nova Scotia Chiefs and the All Courts judicial committees, as needed.
The Office Manager works under minimal direction and must have a very good knowledge of office practices and procedures and a comprehensive knowledge of court and judicial functions. This position performs a wide range of complex secretarial and administrative support duties of a responsible and confidential nature, which requires the utmost discretion and professionalism. This position may have supervisory responsibility and/or perform specialized work.
Primary Accountabilities

• Coordinates and procures office furniture and oversees renovation requests for Judges of the Court of Appeal and the Supreme Court of Nova Scotia.
• Acts as Scribe for several All Courts judicial committees, taking minutes, tracking, and advancing action items.
• Independently monitors, reviews, and responds to inquiries sent to the general email accounts of the Executive Office and the Courts’ publication ban notification system.
• Serves as the main point of contact and quality control for a large volume of inquiries (including inquiries related to the Judiciary), providing quality assurance of documents.
• Develops, maintains, and updates various databases and Executive Office records to ensure easy and reliable access to information.
• Generates, edits, and distributes daily Provincial Court and Supreme Court Chambers dockets to media, lawyers, and other subscribers; maintains the individual email subscriptions lists for each group.
• Provides back-up support for the Director of Communications for basic media inquiries (i.e., copies of court documents, remote access to court proceedings).
• Coordinates and reconciles the Executive Office budget, monitors forecast documents.
• Serves as the senior administrative support, authorizing office supplies and related expenditures, resolving administrative problems, leadingand guiding efforts of the team in developing and implementing administrative operational and process improvement change projects.

May perform other related duties as assigned.
Qualifications And Experience
You are a self-starter with a keen attention to detail and you understand the importance of respecting confidentiality as you manage sensitive files. In addition, you collaborate effectively and build trusted relationships with various stakeholders to achieve goals and objectives. You also possess excellent interpersonal and communication skills.
To be considered for this opportunity, you must be highly proficient in software programs and databases, including Microsoft Office Suite (Word, PowerPoint, Excel, Sharepoint, and Teams) and have a working knowledge of provincial government systems, including SAP, ESS, Spend Dynamics, Ariba and FlexTrack. You will also be expected to have a solid understanding of provincial procurement policies, budget forecasting, and processes for processing and financial transactions, including paying invoices, preparing cheque requisitions, journal vouchers, and other related financial documents.
Experience working with the public, students and/or members of the media and project management skills are considered assets in this position.
We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.
Equivalency
Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
Benefits
Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.
Working Conditions
Work is conducted in a comfortable office environment where there is opportunity to move around. This position involves considerable pressure from deadlines, and there is an important requirement for accuracy. Disruptions and/or negative reactions from the public or clients may sometimes occur.
What We Offer

• Countless Career Paths.
• An engaged workplace where we foster respect and recognition.
• Department Specific Flexible working schedules.
• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.

Pay Grade: EC 05
Salary Range: $1,874.72- $2,343.39Bi-Weekly
Employment Equity Statement
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Womenin occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.
Current government employees may access this posting through the link below:
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concernsmay be directed to View email address on jobs.novascotia.ca.
Benefits of working as a Office Manager in Halifax, NS:

• Advantageous package
• Company offers great benefits
• Opportunities to grow