Office Manager Jobs

Office Manager

ABOUT THE OPPORTUNITY

Are you curious, bright and motivated?

We are a busy design and development office in Vancouver looking for a talented Office Manager – our “Swiss Army Knife”.

We are searching for an Office Manager who excels as a self-starter and is motivated to provide top-notch administrative management.

If you don’t exactly meet the preferred skills outlined, don’t be discouraged - tell us why you’d be a great fit for Placemark in your cover letter!

The role

• Provide project support and coordination such as organize conference calls, video conferences and production of required materials.
• Manage often changing calendars, travel schedules, expense claims, contact database among others in order to maximize best use of everyone’s time.
• Assist in the preparation of new organization systems, development of communication materials for social media, and planning of social events.
• Provide flexible, reliable and comprehensive administrative oversight to partners, managers and team members.
• Administrate vendors, ensure professional function of office, and manage general office supplies.
• Update, maintain, and archive electronic files, documents, databases, and contracts.

ABOUT YOU

Our preferred candidate would have 2+ years of related experience in a professional office environment in a similar administrative capacity. The ideal candidate will also possess the following skills, strengths, and interests:

Technical

·Excellent communication skills including writing and editing ability.

·Intermediate to advanced skills in Microsoft Office programs including Word, Excel, Outlook, and Teams.

·Experience with digital arts or graphic design will be considered an asset.

·Working knowledge of social media platforms will be considered an asset. This includes an understanding of best practices for LinkedIn, Indeed, and Facebook.

Interpersonal

·Strong listening and communication skills, both written and verbal.

·Ability to proactively make decisions and prioritize with little guidance.

·Team player and highly adaptable, demonstrates initiative and positive attitude.

·Able to work independently; seeks input and asks for help from team members when needed.

Professional

·Manage sensitive and confidential information with tact and discretion.

·Keen sense of professional discretion and judgement.

ABOUT US

Placemark is a multi-disciplinary design + development studio, specializing in community planning, urban design, land development, resort design, public engagement, and project marketing.

With over 30-years of experience in both the private and public sectors, we deliver outstanding design thinking, community collaboration, and meaningful client partnership. Placemark creates value through design.

Our mission is to create places that inspire people, cultivate community, celebrate nature, and foster economic vitality.

We create byfirst listening, bridging diverse interests and building shared understandings, to design a future we all want to live in – places that aregenerous, beautiful, and enduring.

Our team is composed of bright, strategy and down-to-earth natural collaborators, who are accomplished in their experience and inspired in their design thinking.

OUR COMMITMENTS TO YOU

Join a tight-knit team of professionals at Placemark and be part of our mission to design the world we want to live in. Here’s what you can expect as part of our team:

• Flexible Work Environment:We value a life outside of work, that’s why we offer flexibility in your work schedule to help you do your best work and meet your personal commitments.
• Profit sharing: We recognize the value that each team member brings to the office. We offer annual performance bonus based on company and individual performance.
• Paid Time Off:We understand the importance of taking time off to recharge and spend time with loved ones! We offer 3 weeks of paid vacation to start, in addition to statutory days off throughout the year, paid Christmas break and sick days.
• Competitive Compensation:Your skills and contributions are valued. You’ll receive competitive compensation, extended health, dental, vision care coverage, and more.
• Learn and Grow:Your value people who want to continue to grow + develop their skills. We provide professional allowances, in-house learning, mentoring, professional associations and membership dues and more.
• Beautiful Office:As designers, we highly value our environment – we are proud of our office space designed with the team needs in mind.

How to Apply

If this describes your background, skills and attributes, please send your resume and cover letter to [email protected]

If it doesn’t describe you exactly, but you feel you are well suited to this opportunity, we still encourage you to apply – get creative and show us why you are right for our team.

We are only accepting applications from candidates who can work with us in beautiful Vancouver, BC.