Office Manager Jobs

Are you an experienced administrative professional with a passion for graphic design and excellent people skills?

Our client in the Urban Planning and Design space is looking for an Office Manager with a creative flair to join their growing team!

About You

As a confident and experienced Office Manager, you are a proactive self-starter with exceptional graphic design and administrative skills. Your attention-to-detail and problem-solving abilities enable you to excel in overseeing office operations while showcasing your artistic talents! You understand how to develop and maintain professional relationships and you take a client-centric approach to your work and love collaborating with others to deliver impactful results. Your resourcefulness and initiative drive you to find creative solutions to any challenges that arise.

Your Key Responsibilities

As an Office Manager, you will be responsible for ensuring the office operates at peak efficiency while leveraging your graphic design skills to elevate our client’s visual presence. Your day-to-day duties will include:

• Design aesthetic visuals and create engaging content for social media platforms to promote the company’s projects, events, and achievements.
• Perform other administrative and client-facing responsibilities as required.
• Act as the friendly face and first point of contact that greets clients, contractors, and other guests as they come into the office.
• Book client appointments, manage team calendars, book meetings, and distribute mail to promote harmonious office operations.
• Create eye-catching graphic designs using tools like InDesign, PowerPoint, Canva, and other design software.
• Utilizing your tech-savvy skills to update, organize, and maintain company software, files, and subscriptions in platforms such as OneDrive and Google Drive.
• Assist the development team with filling out and submitting development application forms via DocuSign.
• Help manage office operations of the firm's partner co-working space to foster a positive and productive work environment for all staff.
• Manage relationships with clients to keep our team prepared and ready to meet our client's needs and exceed expectations.

Your Qualifications

• A creative approach to content creation with working experience in graphic design.
• Bachelor’s degree or college diploma in Office Administration from a post-secondary institution.
• Passion for graphic design with at least 1+ years of experience creating visual content for different purposes such as presentations, social media, websites, email marketing, infographics, etc.
• Exceptional written and verbal communication skills to liaise with clients, staff, and stakeholders.
• Resourceful and adaptable problem-solver that implements feedback quickly and effectively.
• 3-5 years of experience owning your role as an Office Administrator or Administrative Assistant.
• Comfortable using design software such as InDesign, PowerPoint, Canva, etc. to showcase your artistic abilities.
• Confident in navigating Microsoft Office applications and subscriptions while relaying any issues.
• Strong attention to detail, ensuring accurate and visually captivating deliverables.
• Vibrant and welcoming demeanor to deliver outstanding customer service to clients.
• Outstanding organization and time-management skills to thrive in fast-paced work environments.

NICE-TO-HAVES

• Experience managing relationships with private clientele.
• A basic financial understanding of invoices and hiring out.
• Research, data analytics, and data visualization skills.
• Exposure to HR, recruitment, and employee relations.
• Interest in urban planning, land development, and/or design – we are a passionate group and love learning from each other every day!

WHAT’S IN IT FOR YOU?

• Competitive compensation and recognition programs to reward your hard work.
• Flexible working arrangement with full-time hours to promote work-life balance.
• Driven team committed to putting its people first and delivering excellence with every project.
• Generous paid time-off with company-wide R&R paid days off to prioritize your wellbeing.
• Organized team-building activities to foster a collaborative and tight-knit work culture.
• Ownership and autonomy.
• Comprehensive health and dental benefits package to meet your specific needs.
• A beautiful and accessible office.
• Career development and networking opportunities to realize your professional goals.

If you are ready to contribute to an organization that has its sights set on the future, we want to meet you!

Apply today by submitting your resume and cover letter!

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