Hr & Admin Coordinator Jobs

Founded in 2017 in Toronto, Canada, Ecom Logistics was established to address the gaps in supply chain management, warehousing, fulfillment, shipping, and delivery services that directly affect you as a North American business.

We have come a long way in the last 6 years, today we operate across multiple locations in North America including Toronto, Vancouver, Calgary, and Montreal.

Our Vision: Connecting businesses and communities to a better future through sustainable logistics. #netzeroemissions2030

Our Mission: To enable the growth of North American businesses by providing quality fulfillment, shipping, and delivery services at the most competitive prices.

ABOUT THE ROLE

Job Title: HR & Admin Coordinator

Job Type: Full-time, Onsite

Location: North York, Ontario

Salary: Competitive salary based on experience

Job Summary:

We are actively seeking a highly proficient and organized HR & Admin Coordinator to become an integral part of our dynamic logistics team. This role demands meticulous attention to detail, a penchant for organization, and a genuine enthusiasm for both human resources and administrative functions. As an essential contributor, you will play a pivotal role in maintaining seamless HR operations and efficient administrative processes, fostering an environment that supports our business' growth and success.

Below are some responsibilities but not limited to:

Key Responsibilities:

1. Human Resources:

• Support HR projects, such as performance reviews, employee engagement activities, and policy updates.
• Assist in analyzing HR metrics and trends to support decision-making.
• Maintain accurate employee records, including personal information, benefits, and performance evaluations.
• Assist in preparing HR reports and presentations as required.
• Ensure accurate completion and filing of HR-related forms and documents.
• Assist in organizing training and development initiatives, and track employee training progress.
• Coordinate new hire onboarding and orientation, ensuring a smooth transition for new employees.
• Assist in the recruitment process by posting job openings, reviewing resumes, and scheduling interviews.
• Handle employee inquiries related to HR policies, benefits, and general inquiries.
• Maintain HR databases and systems, ensuring accurate and up-to-date information.
• Maintain compliance with labor laws, regulations, and company policies.

2. Administrative Support:

• Provide general administrative support to various departments, including managing correspondence, scheduling meetings, and handling office supplies.
• Manage office equipment and facilities, ensuring they are well-maintained and operational.
• Assist in travel arrangements and expense reporting for team members as needed.
• Help coordinate company events, meetings, and workshops.
• Assist in maintaining and updating company policies and procedures related to workplace safety and compliance.

3. Communication:

• Assist in drafting internal communications, announcements, and HR-related content.
• Act as a liaison between employees and management, addressing inquiries and concerns in a timely and professional manner.

What you’ll need:

• Being flexible and adapting to the business needs when it comes to time.
• Adaptable to changing priorities and a fast-paced work environment.
• Solid understanding of HR practices, policies, and employment legislation.
• Ability to handle sensitive and confidential information with discretion.
• Bachelor’s degree in human resources, Business Administration, or related field (or equivalent experience).
• Proficiency in using HRIS software and Microsoft Office suite.
• 2+ years of experience in HR coordination, administrative support, or related roles.

What we value:

• Self-motivated with the ability to work independently and collaborate within a team.
• Strong interpersonal skills and a team-oriented mindset.
• Excellent organizational and multitasking abilities, with strong attention to detail.
• Effective communication skills, both verbal and written.

Your Colleagues:

We recognize that your work experience is substantially impacted by the individuals you collaborate with. They play a crucial role in shaping our culture in impactful manners. Here's a list of the people you can expect to work with:

• Nauman Ahmed (Director of Operations)
• Marijana Herceg (Director of Operations)
• Bipasha Talukdar (Manager – Human Resources)
• Luqman Ahmed (CEO, Ecom Logistics)
• Muzaffar Ahmed (General Manager, Fulfillment)

What to expect:

A supportive and enriching work environment offering substantial ownership and growth prospects.

Close interaction with the founding and leadership teams on key initiatives.

Comprehensive health insurance coverage for employees.

Opportunities for growth within Ecom family.

At Ecom, we wholeheartedly embrace diversity and inclusivity. We strongly encourage applications from individuals across all communities, recognizing the value that different perspectives, backgrounds, and experiences bring to our organization.

If you are a dedicated individual with a passion for HR and administrative functions, and you're excited to contribute your skills to a rapidly growing logistics company, we invite you to apply. Join us in shaping an employee-centric culture and ensuring efficient administrative operations that drive our company's continued success.