Admin And Finance Coordinator

EAST YORK MEALS ON WHEELS

JOB POSTING: Admin & Finance Coordinator

(Up to 22.5 hours/week, permanent position)

East York Meals on Wheels (EYMOW) is a small, community-based social service agency that provides good food and social support through caring volunteers to enhance the well-being of East York residents. We are searching for a team player with strong organizational and interpersonal skills who is detail-oriented and can multi-task in a small office. This role is designed to support management and the client services team with administrative duties and financial management tasks.

Responsibilities include:

• Liaise with admin volunteers to schedule and coordinate the end-of-month billing preparation.
• Collecting, inputting, and electronic filing of donations and associated personal information. This includes managing donations through a donor management system and processing individual receipts.
• Being the liaison between the bookkeeping team and management team.
• In collaboration with the Meals on Wheels Coordinator, complete bi-monthly billing processes. This includes processing credit card payments, preparing and issuing a bank deposit, printing and organizing invoices and filing all associated paperwork electronically.
• Providing customer service follow-up calls to clients, vendors, and community partners.
• Answering phone calls, monitoring primary EYMOW email, and keeping track of social media channels.
• Provision of direct administrative assistance and planning support to the Management Team.
• Maintain office supplies, including placing orders and purchasing items as necessary.
• Responsible for updating and maintaining information on the website and updating marketing material, including the agency’s monthly newsletter.

Qualifications:

• Very strong priority and time management skills.
• Pleasant, professional demeanour and excellent interpersonal skills.
• Successful completion of a post-secondary program.
• Experience working with seniors and volunteers is an asset.
• Experience in and understanding of the not-for-profit sector and culture.
• Familiarity with Social Media platforms and other online media.
• Able to work independently and as a member of a team.
• Experience using accounting software.
• Valid “G” class driver's license, proof of insurance, and clean driving record.
• Excellent command of English, with effective oral and written communication skills.
• 2-3 years of financial management experience.
• High degree of computer literacy with superior Microsoft Office skills, particularly Word and Excel, and strong technical ability.

Additional information:

Due to the nature of our work, candidates must be comfortable working in an Essential Service work environment, i.e., working in person.

East York Meals on Wheels encourages applications from candidates who reflect the diversity of our community. East York Meals on Wheels is committed to inclusive and accessible employment practices. If you require an accommodation to participate in our application or hiring processes fully, please email us at [email protected] or phone Mary at (416)424-3322 ext. 2220

Work location: In person.

Application deadline: July 14^th, 2023.