Office & Operations Coordinator Jobs

About the company

Our client, Likewize, is a global brand who is a leader in technology services for some of the biggest names on the planet. Likewize offers the most comprehensive protection against any technology disruption. Whether a device is lost, stolen, damaged, malfunctioning, in need of an upgrade or the user does not know how to do something, Likewize provides the solution. Trusted by the world’s largest brands, telcos, and banks, looking after approximately a billion of our customers’ customers. Likewize operates in over 30 countries, resolving 250 million problems each year across insurance, warranty, repairs, trade-ins, recycling and premium tech support.

About the role

*This position is a 12-month contract. We are looking for an individual to start asap!*

Based in Toronto, the Office and Operations Coordinator will be playing a critical role in managing administrative functions within Likewize' dynamic and growing business. From time to time, the responsibilities of this position will have visibility to senior management, and will require you to make informed decisions affecting the administrative operations of the business. In addition, the role requires financial & analytical acumen as a significant portion of the role is involved with customer data, payments & reporting.

Duties include:

Office Administration & Support:

• Support the Canadian head office acting as President Administrative Assistant & office reception/ administrative support.
• Complete any Canadian banking activities as required.
• Work with IT Services organization to ensure all office/ employee IT requirements are satisfied.
• Assist HR in assembling new hire packets and obtaining access passes/ equipment.
• Act as subject-matter expert on all things related to Corporate Travel and Corporate Expense management.
• Own the relationship with building management. Manage Board Room needs, parking, and any concerns regarding the facility.
• Own responsibilities as business fire warden. Assist with training staff in use of fire extinguishers and evacuation procedures.
• Lead the procurement, inventory, reporting, invoice management and cost management for all company supplies (including office supplies and meeting food/beverage).

Operations Support for Buy-Back and Trade-In Line of Business:

• Problem solving and management of ongoing / constant system issues such as outages, defects, and customer performance.
• Assist with Financial customer reporting.
• Setup, management and data entry for SKU’s, pricing, promotions, locations, etc.
• Special project involvement relating to upgrade processes and reporting.
• Vacation coverage for other reporting personnel.

Qualifications

• Excellent written and verbal communication skills.
• Experience working in cross-functional teams a plus.
• University degree is preferred
• Must be able to work onsite at the Corporate head-office in Toronto
• Understanding of MS Word, Excel, Outlook; basic competence with remainder of MS Office suite.
• Team-oriented attitude central to work style; able to work independently on open-ended directives and show incremental, timely progress.
• Energetic and eager to tackle new projects and ideas.

How to Apply

This role represents a great opportunity for recent University graduates or those looking to take on their next career step in Business Administration. If you are a suitably skilled individual who has the ability and drive to succeed in a fast paced and rewarding working environment, please apply directly to this posting.