Operations And Office Coordinator Jobs

Setup, management and data entry for SKU’s, pricing, promotions, locations, etc.

Lead the procurement, inventory, reporting, invoice management and cost management for all company supplies (including office supplies and meeting food/beverage).

Own the relationship with building management. Manage Board Room needs, parking, and any concerns regarding the facility.

Act as subject-matter expert on all things related to Corporate Travel and Corporate Expense management.

Problem solving and management of ongoing / constant system issues such as outages, defects, and customer performance.

Work with IT Services organization to ensure all office/ employee IT requirements are satisfied.

Enabling remote device management capabilities.

Organizational Abilities: Demonstrated organizational skills to manage tasks, schedules, and documentation efficiently.

Time Management: Efficient time management skills to prioritize tasks and meet deadlines in a fast-paced office environment.

Serving as a liaison with the building management to address and resolve maintenance issues.

Coordinating technical support efforts with IT Manager.

Managing software licenses not within the scope of IT Manager.

Experience with office management or people operations an asset but not required

Manage the purchasing of office supplies, groceries, beverages, swag and gifts, as well as coordinating any catering needs

Help drive strong people experience on onboarding by measuring feedback for each department and drive continuous improvement

Effective communication skills and ability to collaborate with a wide range of stakeholders

High attention to detail and strong organizational skills

Ability to work remotely or in hybrid setting

Setup, management and data entry for SKU’s, pricing, promotions, locations, etc.

Lead the procurement, inventory, reporting, invoice management and cost management for all company supplies (including office supplies and meeting food/beverage).

Own the relationship with building management. Manage Board Room needs, parking, and any concerns regarding the facility.

Act as subject-matter expert on all things related to Corporate Travel and Corporate Expense management.

Problem solving and management of ongoing / constant system issues such as outages, defects, and customer performance.

Work with IT Services organization to ensure all office/ employee IT requirements are satisfied.

Provide, in collaboration with Advancement Services, central relationship management services for external OCS activities across the University

Management and Staff Careers website

Using approved procedures, prepare and recommend leadership positions and committee memberships of Senators based on experience and previous activity

Process and manage expenses, receipts, travel bookings and arrangements, and other related activities, as required

Manage complex University issues and challenging interpersonal interactions with composure and diplomacy

An undergraduate degree in a related field; certification in professional or technical writing or editing an asset

5+ years of relevant experience as Executive Assistant or Office Manager supporting C-level or senior management and Board level support;

Calendar management, travel coordination, scheduling, expense reports;

A strong sense of confidentiality and stakeholder management;

A degree in a business or relevant field, or equivalent experience;

Demonstrated ability to work under pressure and manage time;

Excellent verbal and written communication skills;

Experience with office management or people operations an asset but not required

Manage the purchasing of office supplies, groceries, beverages, swag and gifts, as well as coordinating any catering needs

Help drive strong people experience on onboarding by measuring feedback for each department and drive continuous improvement

Effective communication skills and ability to collaborate with a wide range of stakeholders

High attention to detail and strong organizational skills

Ability to work remotely or in hybrid setting

Coordinates and provides management support for the Registrar’s portfolio.

Excellent computer skills including advanced working knowledge of Microsoft Office applications and demonstrated ability to learn new software systems

Manages project through preparing project plan, assigning and tracking of deadlines, identification of obstacles, completion of project tasks

Minimum five years of relevant experience managing complex operations and/or projects is required

Experience operating with a considerable degree of independence and initiative

Excellent interpersonal, problem solving and conflict resolution skills

Experience in basic data processing skills including handling petty cash, credit cards and expenses

Minimum 2-3 years of experience in an administration or office coordinator role or combination of both

Bright, friendly and energetic nature with strong customer service skills

Intermediate computer skills, particularly in MS Outlook, Excel and Word, Sharepoint

Excellent interpersonal, verbal and written communication skills

Detail oriented, strong organizational skills, and ability to multi-task while meeting tight deadlines