Office Operations Coordinator Jobs

Office Operations Coordinator

Mission Statement: People Passion Progress Trust

Corporate Overview:

VPAC Construction Group serves as a leading general contractor specializing in multi-family residential, commercial tenant, and retirement group markets. Our distinctive edge within the industry arises from our distinctive company culture and the invaluable connections we nurture with both tradespeople and clients. Beyond merely facilitating professional growth, our collaborative and supportive work environment is intentionally designed to cultivate enduring associations and mentorships, which in turn serve as the bedrock for prosperous and fulfilling careers.

IT Support/Administration Responsibilities:

• Supervising office and site office Wi-Fi and associated devices.
• Troubleshooting technical challenges as they arise.
• Properly decommissioning technology for departing staff.
• Administering phishing and e-security training courses.
• Overseeing communal office technology, particularly in boardrooms and other shared spaces.
• Managing software licenses not within the scope of IT Manager.
• Updating the Company Contact vCard information.
• Setting up cameras at new site offices.
• Procuring technology and accessories for new employees.
• Enabling remote device management capabilities.
• Procuring, managing, and auditing phone lines, cell phones, and iPads, including monitoring cellphone billing.
• Maintaining a Master Tech List, which includes all employee passwords.
• Overseeing shared calendars and groups.
• Ensuring the quality of email signatures and voicemails.
• Managing printer resources and procuring printer ink.
• Coordinating technical support efforts with IT Manager.
• Administration of Procore Platform

Office Administration Responsibilities:

• Managing the setup process for new employees within the building's systems.
• Managing the procurement and restocking of kitchen-related items.
• Ensuring the timely ordering and replenishment of necessary office and site office supplies.
• Serving as a liaison with the building management to address and resolve maintenance issues.
• Coordinating the procurement and installation of new desks, whether through rental or purchase.

About You:

• Problem-Solving: A proactive and resourceful mindset to identify and resolve operational challenges as they arise.
• Computer Proficiency: Basic proficiency in using office software (Microsoft Office suite, Google Workspace) and the ability to quickly learn new software tools.
• Multitasking: Ability to handle multiple tasks concurrently without compromising quality.
• Organizational Abilities: Demonstrated organizational skills to manage tasks, schedules, and documentation efficiently.
• Ethical Conduct: Uphold the highest standards of ethics, confidentiality, and integrity in handling sensitive information.
• Learning Attitude: Openness to learning and improving skills through training and professional development.
• Attention to Detail: Meticulous attention to detail to ensure accuracy in tasks such as data entry, record keeping, and document preparation.
• Communication Skills: Strong verbal and written communication skills are essential for effective interaction with team members, clients, and external partners.
• Professionalism: Maintain a polished and professional appearance and demeanor, both in person and over communication channels.
• Customer Service: A customer-focused mindset to assist clients, visitors, and team members in a professional and friendly manner.
• Time Management: Efficient time management skills to prioritize tasks and meet deadlines in a fast-paced office environment.
• Educational Background: A high school diploma or equivalent is required. A relevant associate's or bachelor's degree in business administration, office management, or a related field is a plus.
• Initiative: Demonstrated willingness to take initiative, contribute new ideas, and participate actively in improving office operations.
• Collaboration: Ability to work well within a team, contribute to group discussions, and support colleagues when needed.
• Attention to Confidentiality: Understand the importance of maintaining the confidentiality of sensitive information.
• Adaptability: Willingness to adapt to changing priorities and tasks while maintaining a positive attitude.
• Problem-Solving: Capacity to identify issues, propose solutions, and escalate matters as appropriate.
• Flexibility: Willingness to adapt to changing office needs and responsibilities.

If you are a reliable, enthusiastic, and hardworking individual interested in joining our fast-growing team, then we want to hear from you!

Please submit your resume (word document or PDF) with cover letter explain why you are the right person for the job.

• We thank all applicants who apply, but only those candidates selected for an interview will be contacted.