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Cast Coordinator Jobs
Company | Disney Cruise Line |
Address | Toronto, Ontario, Canada |
Employment type | FULL_TIME |
Salary | |
Category | Travel Arrangements |
Expires | 2023-09-08 |
Posted at | 9 months ago |
Disney Cruise Line (DCL), a division of The Walt Disney Company, operates a five-ship fleet of premium class cruise liners and is the industry leader in family vacations at sea. DCL Entertainment (Toronto) is a subsidiary of The Walt Disney Company Canada, and serves as the rehearsal headquarters for DCL’s award-winning theatrical productions. Within a state of the art entertainment rehearsal facility, DCL’s production teams pride themselves on creating memorable family entertainment that is both enchanting and magical – delighting the young and young at heart with legendary Disney storytelling.
- Understanding of current travel requirements including Visas, Passports and border crossings.
- Administrative support in relation to: performer pay process; shipping and receiving; Toronto cast housing; transportation; associated contracts; travel and expense processing; maintaining vendor files; injury reporting and processing.
- Special projects, assignments and duties as required.
- Maintains and updates swipe keys and facility access cards for cast, core team and visitors.
- Prepare welcome packages for arriving cast members.
- Rehearsal studio coverage when required.
- Cultivate strong relationships with CBC Facility partners.
- Conduct and lead meetings with performers delivering key information, expectations and sensitive information.
- Partner with recruiting, travel, safety and entertainment operations in Orlando and aboard ships.
- Safety Management System (SMS) – Responsible for upholding the general safety management responsibilities in the SMS within the areas under their control.
- Maintain an accurate and up to date filing system.
- Script, score and supply inventory and ordering.
- Maintain performer photo library.
- Process all payment requests for vendors and consultants through SAP Workplace to include: receiving and coding invoices to the appropriate cost centers and general ledger accounts; generating and routing requests and invoice for signature; partnering with Disney World Shared Services (DWSS)/ Accounts Payable to research all missing or late payments.
- Oversight, tracking and execution of required company training courses such as Traditions, facility safety and Human Resources compliance.
- Flag and communicate important updates to core production/creative teams, and shipboard/technical teams in a clear, concise and timely manner.
- Responsible, respectful and confidential handling of company and performer information.
- Find, develop and implement smart systems as you progress in understanding the business unit.
- Coordinate Performer arrivals, departures, housing and correspondence.
- Coordinate travel for performers, creative and production teams including visiting project teams.
- Constant monitoring of email for updates relating to cast contract dates, vendor needs and operational changes.
- Vendor set up and correspondence.
- Strong organizational and administrative skills.
- Understanding of the Performing Arts and or Cruise Industry considered an asset.
- Strong communication, leadership and problem solving skills.
- Able to work with a flexible and fluid production schedule including weekends and long days during busy periods.
- A solution seeker with the ability to trouble shoot and thrive under pressure.
- Post-Secondary education in administration, events management, or arts management.
- Enjoys being part of an exciting, busy team.
- Full computer literacy - Powerpoint, Excel, Smartsheet, Microsoft applications etc. Experience with SAP is an asset.
- Understands big picture impacts.
- Ability to assess and manage competing and changing priorities in a fast-paced environment.
- 3+ years’ experience working in similar role or capacity.
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