Orchestra Operations Coordinator Jobs

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Orchestra Operations Coordinator (Orchestra Operations Department)

One of Canada’s most respected arts organizations, the Toronto Symphony Orchestra (TSO) has played a vital role in the city’s cultural life for 100 years. Current Music Director Gustavo Gimeno brings an expansive artistic vision, intellectual curiosity, and sense of adventure to programming the 93-musician Orchestra. This season, through Centennial commissions from emerging composers, marquee events, and an incredible lineup of world-renowned guest artists, the TSO continues to celebrate a century of music-making, paying homage to the Orchestra’s illustrious past while ushering in a dynamic future.

Under the leadership of Chief Executive Officer Mark Williams, the TSO is committed to serving local and national communities through vibrant performances, extensive educational activities, and community-access and wellness initiatives intended to reach more age groups, people with different abilities, and diverse communities in Toronto. Some of these include open houses and free concerts at the TSO’s home, Roy Thomson Hall; Relaxed Performances designed to welcome neurodiverse patrons; and a partnership with the Centre for Addiction and Mental Health that supports First Nations, Inuit, and Métis patients through musical storytelling and composition.

With a notable recording history—including, most recently, five acclaimed recordings on the prestigious Chandos label—complementing international touring engagements in the US, Europe, Israel, and Asia, the TSO is a musical ambassador for Canada and remains synonymous with musical versatility, growth, and artistic distinction.

For more information on the TSO’s important work, visit TSO.CA

Reports To: Senior Manager, Orchestra Operations

Status: Permanent Full-time

Salary range: $42,000 - $50,000

Position Summary:

The Orchestra Operations Coordinator supports all aspects of the Orchestra Operations Department and serves as the primary administrative support for the Vice-President and General Manager. This position is responsible for coordinating and facilitating the day-to-day of orchestra operations, including acting as liaison with TSO staff, musicians, RTH and other external venues or partners.

Major Duties and Responsibilities:

• Responsible for booking the piano tuner, as well as accompanists for choir/soloist/conductor meetings and off-site choir rehearsals, as directed by Artistic and Operations Departments.
• Assists the Artistic and Education/Community Engagement Departments with various tasks, including artist servicing, drafting artist contracts, and Toronto Symphony Youth Orchestra activities.
• Responsible for booking spaces in RTH and other venues for non-concert events including, but not limited to, choir rehearsals, case calls, meetings, and professional development services.
• Responsible for assembling, printing, distributing and updating the TSO’s Schedule Book of rehearsals and concerts, including updating the online calendar and OPAS.
• Occasional staging and production work for select rehearsals/concerts, when the Production Team is otherwise unavailable.
• Provides general administrative support to the Operations departments, and specific support to both the VP & General Manager and the Senior Manager of Orchestra Operations.

Additional scope of responsibility:

• Assists the Orchestra Personnel Administrator with the execution of all TSO auditions.
• Assists the Senior Manager of Orchestra Operations with RTH auditorium and off-site hall bookings to ensure accuracy. Assists with logistics for all TSO tours and run-outs, including research and updating budgets. Accompanies the TSO on tour, as required.
• Supports the Communication, Development, and Education & Community Engagement Departments in managing the content of the backstage bulletin board, which provides information and education to musicians on TSO initiatives.
• Assists the VP & General Manager with various administrative tasks, as well as researching and/or preparing reports for special initiatives.
• Supports the Operations department by creating the concert duty schedule, tracking meal allowances, booking department meetings, facilitating the invoice/expense process with Finance, and so on.

Experience & Qualifications:

• Post-secondary degree in a music-related field or art administration
• Ability to attend to a broad range of activities and multi-task while also being able to prioritize effectively.
• Strong communication skills and the ability to work collaboratively in a team environment.
• Strong organizational, problem-solving skills and high attention to detail.
• 1 year experience in management of musical ensemble and/or event/concert production
• Knowledge or previous practical experience in at least one of the following: classical music, music industry, concert production.
• Strong competency with G-Suite and Microsoft Office Suite

How to Apply:

Please email your cover letter along with their resume to Esther Lee, Director of Human Resources, at [email protected] by 5:00 pm on Monday, July 10th. Round one interviews may be scheduled during the week of July 17 through 21, 2023.

The Toronto Symphony Orchestra is committed to having a workforce that is reflective of the diversity of the City of Toronto and strongly encourages applications from all qualified individuals, especially those who can provide different perspectives and contribute to a further diversification of ideas.

The TSO is committed to providing accommodations for people with disabilities. If you require accommodation, the TSO will work with you to meet your needs.

Work within an office setting during weekday business hours and during orchestra activities; there are frequent evening and weekend hours around concerts and post-concert functions. On occasion remote work is possible outside of orchestra services and some travel may be required to attend off-site rehearsals and performances. The typical work environment is evolving and fast-paced, and may require multitasking or an unexpected/sudden change of prioritization. Extended working hours as a result of evening and weekend work. There will be long periods of intense focus when editing and proofreading. Taking and transcribing minutes/notes from meetings. Long periods of time at the computer reading/answering emails, creating documents, entering information into OPAS.

The TSO requires all employees to provide proof of fully-vaccinated status, with vaccines approved by Health Canada. A person is considered fully-vaccinated if they have completed the required regime for a COVID-19 vaccine and 14 days have passed since their final dose.