Assistant Project Manager (Architecture)

Company Description

We are a global team of dedicated and experienced architects, engineers, planners, designers and technology professionals who share a common desire – to help our clients create livable, sustainable, and advanced urban environments.

IBI Group is now proudly a part of Arcadis. Together, we are committed to improving the quality of life for our clients, people, partners and the communities we all serve.

Here's how we work:

Arcadis IBI Group is seeking an Assistant Project Manager (Architecture) to assist in the coordination and management of projects with an engineering and architecture focus. Working alongside the Project Manager to ensure delivery and functionality of the projects. An opportunity that will call upon your project management, communication and creative skills to assist on the overall success of a project.

Our teams are currently working from home during the COVID-19 pandemic and will be for the foreseeable future. We are following the provincial procedures before considering returning to the office. On a weekly basis, managers have touch base meetings with their teams to discuss the progress of projects or any issues that they have encountered. We continue to emphasize wellness for all our team members and have added to our comprehensive list of benefits to support this further.

Most of the things you’ll work on:

• Support project managers and other team members by facilitating project logistics such as meetings, conference rooms, conference calls, and so forth
• Ensure document control and quality procedures are followed
• Ensure projects are coordinated and managed in compliance with client and corporate requirements
• Track and report project progress
• Prepare project updates for project manager and the client, including presentations, status reports, and risk and action registers, as necessary
• Ensure adherence of project team members to project plans (e.g., project management plans, schedule, communication plans)
• Maintain project documentation and library (electronic and hard copy)
• Take meeting minutes identifying action items and follow-up on actions with responsible team members
• Update project managers on project budgets, burn rates and risk points
• Manage scope; alert team to missed or out-of-scope activities; assist in preparation cost estimates to support project change orders
• Prepare proposals, fee letters, and additional service requests
• Assist Project Managers in the performance of their duties

Qualifications

You'll need to have:

• Experience with MS Suite (Word, Excel, PowerPoint) and MS Project, MS SharePoint (desirable)
• Registered with or eligible to register with AIBC
• Experience working within teams in a similar capacity; providing support to multiple projects
• 5 years of project coordination within a related field
• Excellent written and verbal communication; able to communicate effectively and follow up with staff at all levels of an organization
• Proficient in Revit, AutoCAD, SketchUp, Photoshop, Indesign and various graphic software
• Highly collaborative and a strong team player
• Excellent time management and organizational skills
• Self-motivated and willing to learn
• Strong analytical and problem solving skills
• Experience in maintaining project documentation, particularly project management tracking tools
• Excellent professional and proposal writing skills
• Bachelor’s or Master’s Degree from an accredited institution in with Architecture

Additional Information

Our employees will find a design environment where collaboration is at the core of the business. We proudly support our team members through continuing education, completion of licenses and certifications, memberships in professional societies, seminar and conference attendance.

• Competitive Base Salary based on industry standards
• Coverage of Licensing Fees and Annual Dues to AAA/AIBC
• Remote Work Options or Hybrid WFH-Office Schedule
• Professional Development & Self Directed Learning Resources
• Participation in Incentives Program
• Robust Extended + Medical Benefits

We request applicants submit RESUME highlighting relevant work experience; please limit PDF files to 10MB. We thank all applicants for their interest. However, only those selected for an interview will be contacted. IBI Group is proud to be an Equal Opportunity Employer. We thank all applicants for their interest. However, only those selected for an interview will be contacted. IBI Group is proud to be an Equal Opportunity Employer.

As part of Arcadis IBI Group's selection process, candidates may be requested to consent to background checks relevant to the role under consideration for, prior to receiving a job offer. These could include: work references, education and credential confirmation, employment verification, identity check, credit report, criminal offence and driver’s license record.