Admin Assistant Jobs

Who We Are

We are Emterra Environmental a dynamic, growth-oriented and safety-focused company. Our organization has been deemed to be an “essential service” by providing collection and processing for Waste and Recycling that keep our communities clean and safe. With customer service and safety as our focus, we are looking for an energetic and driven employees to support our growing company and play a crucial role in waste diversion. Emterra is proud to be recognized as one of Canada’s Greenest Employers, a certified diverse supplier of the Canadian Aboriginal and Minority Supplier Council (CAMSC), the Canadian Women Business Enterprise National Council (WBE) and WEConnect International.

Are you ready to jumpstart your career by joining one of Canada’s greenest employers and become part of the environmental solution? If so, apply now!

Reasons to Apply, Stay and Grow with Emterra Group:

With an eye to continued growth and steady employment, here are some of the reasons to work for Emterra Group.

• Opportunity to be part of one of Canada’s Greenest Employers!
• Employee discount programs!
• Be part of an organization that wans to learn and grow!
• Employee Assistance Program, paid for by the Company!
• Comprehensive health benefits (drug, dental, vision, LTD, life insurance)!
• Competitive wages and annual wage increases!
• Tuition reimbursement program and professional development support!
• Ability to have impact and make change

Job Duties:

• Prepare and make reports for accounting, operations and administration
• Ordering of printed materials (business cards, forms, stationary, decals etc.)
• Apply appropriate discretion and due diligence to ensure accuracy when preparing and promptly completing all required documentation (i.e. reports, presentations, correspondence/communications, tables, charts, files, etc. video conferencing etc.)
• Review documents
• Verify receipt of material/services and confirmation of receipt of material/services
• Proficient ability to compose confidential letters, memorandums, correspondence and written proposals
• Conduct online research
• Purchasing and maintaining inventory of corporate promotional products (pens, toques etc.)
• Coordinate with vendors regarding invoicing , payment inquiries and discrepancies
• Receive and make customer service calls
• Respond to vendor inquiries in a timely and professional manner
• Prepare documentation for shipments
• Assistant and support the functions of logistics team.
• Confirm accuracy of employee reimbursement expenses before processing
• Match purchase orders confirming prices and quantity to vendors invoices
• Take part in other administrative duties and special projects as required
• Collect, track, and analyze data information/data using Excel and other programs

Requirements:

• Resourcefulness, sound judgment and excellent problem solving skills
• Flexibility to adjust to changing work priorities of the senior management team and a fast-paced environment.
• A "roll up the sleeves" attitude and highly detail oriented work style
• Strong organizational and time management skills to function in a deadline driven environment
• Ability to foresee and plan for upcoming issues on behalf of the senior management team by being proactive
• Strong communication and interpersonal skills, and the ability to work well with employees at various levels of the organization.
• Ability to multi-task, prioritize and manage own workflow
• Proficiency in using MS Office (Word, Excel) & Outlook
• Superior communication, writing, editing and research skills