Project Coordinator In Virtual Care Education Project

Staff - Non Union
Job Category
Non Union Technicians and Research Assistants
Job Profile
Non Union Hourly - Research Assistant /Technician 4
Job Title
Project Coordinator in Virtual Care Education Project
Department
Yee Laboratory Division Hematology | Department of Medicine | Faculty of Medicine
Compensation Range
$28.05 - $32.95 CAD Hourly
Posting End Date
June 15, 2023
Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.
Job End Date
Jun 30, 2024
This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University
This position is located within a health-care facility, therefore, the successful candidate will be required to provide verification of full vaccination against Covid-19 provided prior to the start date, as required by a provincial health mandate.
Job Summary
The primary focus of the Project Coordinator is to provide critical support to the successful design and implementation of the Virtual Clinical Care Education project.
With the project team, the coordinator will plan and coordinate project activities with team members, ensure project milestones and timelines are achieved, ensure quality data acquisition and management, assist in data analysis and manuscript preparations, co-lead ethics management, and contribute to financial management.
This will involve developing systems and procedures that will ensure optimum usage of both the project resources and in decision-making situations involving the coordination of research activities.
Organizational Status
The coordinator will be working under the direct supervision of Dr. Adrian Yee and will report to Dr. Adrian Yee on a weekly or as-needed basis.
Work Performed
The job description is as follows:

• Collaborate and engage with Patients and Caregivers Partnership for Education, Health Services Organizations for recruitment of participants, community-building and gathering feedback about the project activities;
• Collaborate with the Digital Solutions team (Faculty of Medicine) to develop educational products;
• Organize focus group and individual interviews;
• Coordinate the activities of community building, evaluation, and podcast development teams;
• Collaborate with Patient and Community Partnership for Education, student organizations, health services organizations and Indigenous communities to develop and maintain relationships;
• Design, refine and tailor focus group interview guides for communities with diverse backgrounds;
• Coordinate recruitment of participants in collaboration with project team members;
• Prepare (cleaning, quality checks, organization) data ready for qualitative analyses and publication;
• Resolve competing priorities from diverse communities and stakeholders;
• Perform other related duties as assigned.
• Create and manage confidential data files; will be responsible for accuracy/validity of data entered as well as proper storage of physical files;
• Collaborate with the Evaluation team to develop an evaluation framework and coordinate evaluation studies;
• Develop and align solutions to complex issues with cultural humility principles;
• Coordinates design, planning, and implementation of the Virtual Clinical Care Education project;
• Perform complex and qualitative analysis of data;
• Oversee day-to-day budget use and invoice payments; maximize the use of resources and ensures expenditures adhere to institutional guidelines;
• Develop policies, procedures and standard operating procedures of community engagement, focus group interviews;

Consequence of Error/Judgement

• Inappropriate judgement and noncompliance to standard protocols also could compromise the safety and wellbeing of the participants.
• Poor financial decisions would affect the ability of the Unit to manage its resources effectively which would result in research projects being delayed or cancelled altogether.
• Inappropriate judgement and noncompliance with standard protocols would compromise product development success and affect the credibility of the Principal Investigator and the educational products.
• Inappropriate judgement and noncompliance to standard protocols would greatly compromise the quality of educational products and related data acquisition and the reporting of evaluation outcomes.

Supervision Received
Works independently in consultation with Dr. Adrian Yee and the project team on a regular basis
Supervision Given
Responsible for training and supervising volunteers, Work Learn, and students.
Minimum Qualifications
Completion of a university degree in a relevant discipline or technical program and a minimum four years of related experience or an equivalent combination of education and experience. Some positions may require a graduate degree.
Preferred Qualifications

• Discretion, tact, and confidentiality
• Demonstrated ability to work independently and in a team environment
• Technical proficiency using various word processing software, spreadsheet programs, presentation software, databases and Internet
• Excellent aptitude for data management and organization
• Excellent attention to detail and accuracy
• Knowledge user of Redcap, MS Teams, and Microsoft Office
• Strong understanding of physiological and cognitive responses to exercise, especially in older adults.
• Knowledge of the health care system and delivery.
• Demonstrate ability to receive and respond to critical feedback for the sake of improving job performance
• Demonstrated Indigenous Cultural Humility.
• Demonstrated ability to meet deadlines
• Excellent organizational skills including the ability to manage multiple tasks
• Excellent oral and written communication skills