It Project Coordinator Jobs

The Opportunity:

Reporting to the ERP Manager, the IT Project Coordinator will be responsible for leading and supporting the day-to-day activities of small to medium projects, including facilitating the definition of project scope, planning, execution, monitoring, controlling, and closing out. This position will manage and deliver initiatives across multiple and diverse organizational structures and must be able to manage the expectations of project sponsors and user groups. As an experienced Project Coordinator, you can identify and communicate risks, issues, and mitigation plans to technical and business stakeholders to complete the IT projects on time, on budget, and within scope.

What You’ll Be Doing:

• Assists in developing project artifacts, including the project charter, requirements, work breakdown structure, budgets, resource allocation, sprint logs, user stories, schedule, risk logs, action items, lessons learned, etc.
• Develops project strategies to ensure team members alignment and priorities based on the vision to execute the projects on time, within scope, and on budget.
• Hands-on during the discovery and scoping phase of projects and improvement initiatives and provide hands-on support Post go-live.
• Standardize system use and configuration across the enterprise; create and disseminate end-user documentation and training materials.
• Tracking the status of deliverables to ensure project deadlines are met.
• Document issue resolutions thoroughly to build an effective troubleshooting and recovery knowledge base.
• Assists in validating budget forecasts and provides ongoing reconciliation of resources and related project expenditures against set budgets.
• Establish standards and procedures for project reporting and documentation.
• Maintains communication with the project sponsor, stakeholders, project team members, and IT department and provides regular status updates.
• Build and support custom database-driven reports that drive business improvement using SQL, Excel Power Query (M-Code)/PowerPivot, and Power BI.
• Supports project stakeholders with planning, monitoring and coordination of scope, schedule, and overall project initiatives.
• Supports and facilitates project meetings, preparing agendas, presentations, and meeting minutes.
• Assists with visualization and documentation of project scope, deliverables, milestones and required activities.

What You’ll Need to Be Successful:

• Project Management Professional (PMP) certification or Scrum Master certification is preferred.
• Expertise in setting and managing stakeholder expectations.
• Analytical and happy to question the status quo. High dependability for achieving results.
• Demonstrated ability to work under pressure, managing a large workload with multiple concurrent tasks and projects while achieving tight deadlines.
• Demonstrated expertise in report writing using SQL, Excel Power Query/PowerPivot, and Power BI.
• A strong team player, yet self-driven with the ability to work independently for long periods.
• Bachelor's degree in Computer Science, Business Administration, Project Management or a related field, or equivalent combined relevant work experience and certifications.
• Experience using SAP Concur (Invoice and Expense modules) would be an asset.
• 2 to 4 years of experience in Project Coordination/Management with experience managing IT projects.
• Excellent interpersonal, written, and oral communication skills in English, with the ability to understand, educate, and build relationships with internal and external clients and vendors.
• Experience using Microsoft Dynamics 365 or other ERP systems would be an asset.
• Proficient with office applications (Teams, SharePoint, Excel, Word, PowerPoint, Outlook, etc.).
• Experience using EAM Dynaway or other Asset Management systems would be an asset.
• Familiarity with project management methodologies (for example, PMI and agile).