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Event Planner (2 - 3 Months Contract)
Company | Redstone Agency Inc. |
Address | Toronto, Ontario, Canada |
Employment type | CONTRACTOR |
Salary | |
Category | Professional Services |
Expires | 2023-05-25 |
Posted at | 1 year ago |
What does the opportunity include?
- You will have a lot of responsibility and be challenged daily! You have the freedom to provide input and make your clients’ organizations better.
- The scale and scope of what Redstone does will surprise you! The rapid pace of change makes it imperative for us to be smart and open-minded in the way we serve our clients.
- Learn and advance within a rapidly growing agency! We value career growth and development by investing in you.
- Join a world-class team with a corporate culture like no other! People are our priority. We want you to bring your whole self to work each day.
- Support all aspects of event planning while meeting strict deadlines and working within budget
- Coordinate marketing initiatives including but not limited to e-blasts, call campaigns, manage website updates, registration drives, social media posts, etc.
- Nurture and build relationships with vendors, venues, clients and stakeholders
- Support event registration and on-going communication with event attendees
- Support risk management development and contingency plans, anticipating attendee needs and preparing against potential risks
- Maintain up-to-date databases (sponsorship, attendee, membership, etc.)
- Onsite event execution
- Source suppliers and negotiate for best value
- Completion of other tasks essential to the successful delivery of events according to scope and/or at Managements’ request
- Attend committee meetings, board meetings, and conference calls and take minutes
- Prepare and deliver weekly/monthly reporting to clients and management as needed
- Support and facilitate logistics for events, including development of critical path, site preparation, catering, entertainment, transportation, décor, marketing materials, and onsite event execution (virtual or in-person)
- You have the ability to work outside of regular working hours as required, including extended hours, holidays and weekends during busy periods and peak seasons
- You have a university degree or college diploma in Business, Event Management, Communications or another related program
- You can juggle priorities and adapt in a busy and ever-changing environment, balancing multiple projects, managing multiple, concurrent events, and adhering to strict deadlines
- You have 1-3 years of relevant, full-scope event planning experience
- You have experience with some of the following key areas:
- You are comfortable testing new technology, new event platforms, and able to make informed recommendations to clients based on functionality, budget, and client-needs
- Meeting and conference planning, risk management, management of event budgets, sponsorship coordination, volunteer management, stakeholder management (including exhibitor relations), meeting/event design (program development, speaker management, coordination of F&B, AV, registration systems, crowd control, transportation, etc.), site management (selection, layout, logistics planning) event marketing (planning, development of materials, contribution to public relations activities)
- You are excited about the idea of doing meaningful work and have an eagerness to learn, grow, and contribute to Redstone and our clients’ success
- You have experience working at an event agency
- You have 1-2+ years’ experience executing digital events (webinars, virtual conferences, etc.)
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