Administrative Assistant (Development & Shelter)

Mission Statement: Homes First Society develops and provides affordable, stable housing and support services to break the cycle of homelessness for people with the fewest housing options. Location/s: 90 Shuter Street / Hybrid Position type: Full time Hours of Work: 5 days a week, 9am to 5pm with flexibility Start Date: ASAP Salary: $ 47,000 (annual) Submit Resume to: [email protected] Applicants must quote “DSA-23” This position is to support the Housing and Shelters department by coordinating administrative procedures, schedules and systems to improve and enhance operations of the department. JOB REQUIREMENTS Ensure the smooth and adequate flow of information within the departments Assist with department schedules and deadlines Assisting with monthly schedules for shelters while adhering to time off and scheduling provisions within the collective agreement Writing and distributing emails, correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Coordinates with supervisors to ensure interviews panels are filled Coordinate with supervisors to ensure lieu time provisions of collective agreement are followed Coordinate administrative procedures and systems and devise ways to streamline processes. Complete special projects by organizing and coordinating information and requirements; plan, arrange, and meet schedules; monitor results. Provide historical reference for decisions and department actions by developing and utilizing filing and retrieval systems. Performing additional duties as assigned QUALIFICATIONS Post secondary education in office administration or an equivalent combination of education and experience Administration and/or scheduling experience Proficiency in MS Office Excellent computer skills including a working knowledge of evaluation and research software (MS Office applications). Strong written and verbal English language communication skills with a strong ability to exchange knowledge; Superior organizational, analytical, problem solving abilities. Ability to manage multiple projects and deadlines, prioritize, take initiative. Organized and efficient time management skills Ability to prioritize work and multi-task while maintaining attention to detail Problem solving skills Excellent written and verbal communication skills Able to work independently Working in an environment where there may be smoke is required. The successful applicant must provide a criminal record check that is satisfactory to Homes First Society. Homes First Society is an equal opportunity employer Please no phone calls, only those people selected for interviews will be contacted. Accommodation Homes First is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known and we will work with you to meet your needs. Covid-19 Vaccination Policy Please note, all candidates offered a position with Homes First from September 8, 2021 onward must be fully vaccinated and provide proof of their vaccination status as a condition of employment. Please note Homes First will comply with its human rights obligations and accommodate employees who are legally entitled to accommodation.