Senior Hr Staff Associate

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Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.
For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
University Human Resources ( UHR ) supports the Rutgers mission as an institution of prominence, preeminent in research, teaching, service, and clinical care. We strive to provide the highest level of customer service in delivering a comprehensive network of programs, services, and expertise to attract, retain, and develop diverse and highly skilled top talent.
Posting Summary
Rutgers, The State University of New Jersey is seeking a Senior HR Staff Associate. This position reports to the Assistant Vice President of Workplace Culture. The HR Staff Associate provides administrative support as well as a full range of complex and sensitive administrative functions for the staff of the Office of Workplace Culture.
Among the key duties of the position are the following:

• Reads, date stamps and routes incoming mail, answers the phone, greets visitors in a courteous and professional manner and properly routes all inquiries and problems for disposition.
• Acts independently as confidential staff assistant in such matters as scheduling, research, surveying, memo writing and in interactions with clients.
• Maintains Excel spreadsheets, databases, and web-based learning management systems within the department.
• Works with UHR IT staff to update and maintain websites and procedures as operating systems/services are changed or enhanced.
• Acts as liaison for the professional staff and cooperates with employees of all units of the University.
• Creates, organizes and maintains files.
• Provides high level administrative support to a team of professionals, including backup for the Senior Vice President of UHR’s Executive Assistant.
• Addresses client inquiries in a courteous and professional manner.
• Special projects, as assigned.
• Ensures phone messages are accurate and complete and delivers messages from callers in a timely manner.
• Accurately inputs and updates departmental databases on daily, quarterly and yearly basis as required.
• Takes initiative by asking questions to clarify instructions and/or solve problems.
• Performs a wide range of sensitive professional staff support functions while exhibiting tact and professionalism.
• Drafts correspondence and assists in creating presentation materials.
• Maintains office supplies.
• Schedules meetings as necessary.
• Creates and maintains a working calendar for the office.
• Be discreet and maintain confidentiality.
• Manages the daily operation of the office and any duties assigned.

Position Status Full Time
Daily Work Shift Day
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement.
The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2023. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu .

• Requires a bachelor’s degree or an equivalent combination of education and/or experience.
• Requires two years of relevant experience.

Certifications/Licenses
Required Knowledge, Skills, And Abilities

• Must have excellent organizational, oral, and written communication skills.

Preferred Qualifications
Physical Demands and Work Environment
Special Conditions
Posting Number 23ST1690
Posting Open Date 06/19/2023
Special Instructions to Applicants
Regional Campus
Home Location Campus
City
State NJ
Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement
Supplemental Questions
Required fields are indicated with an asterisk (*).

• * Do you have a Bachelor’s degree or an equivalent combination of education and/or experience?
• No
• Yes
• Yes
• No
• * Do you have two years of relevant experience?

Required Documents Resume/CVCover Letter/Letter of ApplicationList of Professional References (contact Info) Optional Documents
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement .
In compliance with the Americans with Disabilities Act (ADA) and the New Jersey Law Against Discrimination (NJLAD), if you have a disability and would like to request an accommodation with regard to your access to and/or your participation in the application and selection processes (for example, the online application process or interviews), please call 848-932-4444 or e-mail us .
Rutgers University is an equal access/equal opportunity institution. If you have trouble accessing this page because of a disability, please contact us at 732.745.7378 or via email at [email protected] .
For technical assistance with the applicant tracking system (login, filling out your application, resetting your password, etc.) please contact the ROCS Help Desk at 848-932-4444 or [email protected] .
To learn more about Rutgers University’s commitment to diversity and inclusion on its campuses, click here .