Human Resources & Payroll Coordinator

Coordinate all payroll and HR related tasks.

• Prepare letters confirming employment/insurance coverage
• Search matching candidate profiles
• Payroll Knowledge (ADP WorkForce Now an asset)
• Monitor ACA reporting
• Keep phone extension list up to date
• Work on special projects
• Schedule interviews for the Managers
• Prepare birthday lists
• Prepare vacation calendars
• Speak, write and read fluent French and English.
• Prepare payroll journal entries for 5 companies
• Verify First Aid Kit
• VRSP Data entry (in Excel)
• Ensure all new employee hire documentation is received
• Enter new employees into payroll system (Canada/USA)
• Calculate vacation adjustments on bi-weekly basis
• Pre-screen CV's
• Assist in the preparation of various social activities
• Prepare ROE’s
• Enroll employees for health insurance (Canada)
• Maintain USA employee absenteeism file
• Conduct phone interview
• Onboard new employees
• Evaluate ergonomics
• Ensure all performance evaluations are submitted during annual review period
• Knowledge of Quebec Labor Standards
• Process Head office and Plattsburgh warehouse payroll
• Monitor employees coming due for health insurance (Canada)
• Conduct exit interviews
• Attend Health and Safety meetings and prepare minutes of meetings
• Process 3 commission payrolls
• Prepare new rep letters
• Prepare internal job postings for open positions
• Prepare New Hire Documents
• Maintain employee guarantee file
• Maintain vacation owing file
• Respond to employee questions
• Maintain sexual harassment file
• Filing
• Maintain log of candidates contacted
• Maintain work from home file (hybrid contracts and photo of workstations)
• Maintain Hartford audit file
• Other related tasks
• Three years of experience in HR
• Knowledge of USA labor standards (an asset)
• Strong attention to detail
• Minimum CEGEP completed (certificate in HR)
• Place job ads on-line
• Maintain FTE headcount file
• Maintain exit interview database