Administrative Assistant/Project Coordinator

Boutique, specialized Consulting firm in Compensation field is looking for a mature, methodical and practical Admin Assistant and Project Coordinator to support the firms Principal. This role offers a broad range of duties and opportunities to learn and grow.

Primary Duties

• Oversee the use of the Project Management system with an emphasis on critical milestones
• Develop and maintain Administrative Policies and Procedures
• Perform basic bookkeeping functions and manage payroll
• Support any document preparation and printing requirements of the Team
• Maintain Project Records
• Perform the basic administrative functions of the firm under the direction of the Principal
• Prepare monthly reports for Principal including project tracking, expense tracking, financial state, and others as assigned
• Manage the Consultants' time log records and generate monthly invoices

• Monitor online sites posting potential Project opportunities
• Support Proposal Submission
• Support the development of response to RFP's including developing and maintaining a library of standard content
• Manage the development and submission of Proposals

• Solid and methodical approach to work
• Some opportunities to work from your own home
• Ideally have some experience in: bookkeeping; working with project management software, ideally Monday; managing schedules for executives, dealing with senior client representatives; developed systems for managing large volumes of digital files for projects; some basic business writing; etc.
• Requires Post secondary Education, ideally University
• Able to ask questions when unclear
• Able to deal with multiple deadlines and manage changing priorities
• Must have some experience in an Administrative role
• Main workplace is based in the owner's home with a work space that is segregated from the living quarters and shared with other employees
• Mature and balanced approach to managing issues
• Able to deal with ambiguity
• Act in a general support function to the firm's principal
• Develop and maintain firm branding specifications
• Preference for either a Business related discipline or Human Resources with an administration emphasis
• Level headed and able to deal with number of simultaneous tasks in a fast paced environment
• Marketing Support
• Potential to take on some of the responsibilities of the junior consultants
• Take on some of the activities of the Jobs Analysts such as updating of documentation and interviewing
• Support functions of website, including monitoring visits, updating content (through our web developer), assessing effectiveness
• Monitor social media activities and success factors: maintain a schedule of blog posts and monitor success