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Administrative Assistant And Facilities Coordinator Jobs

Facilities Assistant Jobs
By University Canada West At Vancouver, British Columbia, Canada
Maintain University’s stability and reputation by complying with legal requirements.
Excellent attention to detail and problem-solving skills
Proven working experience as a Janitor
Knowledge of cleaning chemicals and supplies
Excellent multi-tasking, prioritizing, and organizational abilities
High level of proficiency in English, including strong written and verbal skills
Facilities And Operations Assistant
By TPD® Workforce & HR Solutions At Burnaby, British Columbia, Canada
Work with an amazing group of dedication professionals
No boring days - lots of variety
Preparing and sending invoices for services and therapies
Managing work orders for facility maintenance & projects
General Office Administration, including ordering office supplies
Intermediate level of Microsoft 365
Facilities & It Assistant Jobs
By Arlyn Recruiting At Vancouver, British Columbia, Canada
· Software knowledge including: MS Word, MS Excel, Outlook, Internet, and Case Management Software
· Superior organizational/document management skills with a strong attention to detail
· Liaise with building management regarding maintenance, security cards and parking
· Ability to manage work responsibilities in an unstructured environment
· Manage file closing procedures and closed file storage
· Strong team player with excellent interpersonal skills and a strong customer service focus
Facilities Assistant Jobs
By Ricoh Canada Inc. At Montreal, Quebec, Canada
Support input of data into FMI space management tool to ensure occupied seat count real-time accuracy
High School Diploma or equivalent experience
Minimum 2 years of experience working in a facilities, administrative or office support role
Excellent interpersonal skills with the ability to quickly develop business relationships
Excellent communication skills both verbal and written
Perform scheduled studio walkthroughs to ensure seating data is accurate (open workspace/ hoteling).
Facilities & Administrative Assistant Jobs
By Aviso Wealth At Toronto, Ontario, Canada
Maintain vendor contracts and schedule renewals with Manager’s approval
Manage boardroom calendars for confirmations and/or conflicts, and executive meetings
2 years’ experience in a similar position
Strong experience with the MS suite of products including Word, Excel, Outlook
Experience with office 365 experience and teams preferred
Strong organization skills with a process improvement mindset
Administrative Coordinator / Assistant Jobs
By Resource Planning Group Inc. At Greater Toronto Area, Canada
Organizational skills to successfully manage a high-volume of responsibility, balancing and prioritizing short-term and long-term tasks with confidence
Exemplary time management and attention to detail
exemplary time management and attention to detail
Excellent written and verbal communication skills
Experience with writing submissions and editing would be valuable
Research methodologies and experience would be an asset
Administrative Assistant And General Operations Coordinator (527664)
By California State University, Office of the Chancellor At Chiasson Office, New Brunswick, Canada
A bachelor’s degree in English, Communications, or a related field is preferred. Years of experience can outweigh education baseline.
Responsibilities of this position require strong organization skills and a verifiable method for organizing one’s task list.
5 - 7 years' experience in an administrative support role, and experience with general operations coordination.
Requires strong written and oral communication skills, and the ability to convey sometimes difficult information in a pleasant and professional manner.
A positive, outgoing, and collegial attitude, excellent interpersonal skills and a high-level of professionalism is preferred.
Provide administrative and professional support to the Assistant Vice Chancellor (AVC), and Marketing Communications (MC) department leadership.
Facilities And Datacenter Coordinator
By Pathway Communications At Markham, Ontario, Canada
Working knowledge of sprinkler systems/fire alarms systems testing, building management systems.
PC Skills – working knowledge of MS Word, Excel, Power Point and Google Apps.
Excellent organizational skills and initiative to learn and take on new responsibilities.
Provide customer consult in regard to power and air handling requirements for the data center and coordinate new installations.
Ensure that the building meets health and safety requirements and that facilities comply with legislation.
Preferred 7 to 10 years of experience in IT Datacenter and Facilities
Assistant Facilities Coordinator Office And Home Custodian
By Tricycle Lane Group of Companies At Calgary, Alberta, Canada
Experience in cleaning and organizing residential and commercial locations
Good problem solving and written/verbal communication skills in English
Previous experience working alone and in a team will also be an attribute
Possess or be prepared to complete First Aid certification (at employer's expense)
Possess or be prepared to complete Fall Protection certification (at employer's expense)
Light duty common area cleaning
Moa/Administrative Assistant & Care Coordinator
By Port Moody Health - Centre for Integrative Medicine & Cancer Care At Port Moody, British Columbia, Canada
Must be extremely detail-oriented and well-organized with excellent time management skills
Medical Office Assistant certification/diploma or an undergraduate degree
Minimum of two (2) year of administrative experience in working in a busy medical/naturopathic/integrative clinic
Knowledge of MS Office and EMR systems (preferably MedAccess)
Knowledge of naturopathic treatments would be an asset;
Answers patient enquiries by phone, email and in person in a respectful and helpful manner;
Administrative Assistant/Project Coordinator
By HIRinc At Toronto, Ontario, Canada
Oversee the use of the Project Management system with an emphasis on critical milestones
Manage the Consultants' time log records and generate monthly invoices
Perform basic bookkeeping functions and manage payroll
Support any document preparation and printing requirements of the Team
Manage the development and submission of Proposals
Potential to take on some of the responsibilities of the junior consultants

Are you an organized and detail-oriented individual looking to make a difference in a fast-paced office? We are seeking an Administrative Assistant and Facilities Coordinator to join our team! In this role, you will be responsible for providing administrative support to the office, managing facilities operations, and ensuring the smooth running of the office. If you are a self-starter with excellent communication and problem-solving skills, we want to hear from you!

Overview:

Administrative Assistant and Facilities Coordinators are responsible for providing administrative and operational support to an organization. They are responsible for managing office operations, coordinating facilities maintenance, providing customer service, and performing other administrative tasks. They must be organized, detail-oriented, and have excellent communication and customer service skills.

How To Become an Administrative Assistant And Facilities Coordinator:

To become an Administrative Assistant and Facilities Coordinator, you will need to have a high school diploma or GED, as well as experience in office administration and customer service. You may also need to have a degree in business administration or a related field. Additionally, you will need to have strong computer skills, be organized, and have excellent communication and customer service skills.

Administrative Assistant And Facilities Coordinator Skills:

• Office Administration
• Customer Service
• Scheduling
• Record Keeping
• Data Entry
• Event Planning
• Problem Solving
• Time Management
• Communication
• Interpersonal Skills
• Organizational Skills
• Computer Proficiency

What is Administrative Assistant And Facilities Coordinator Knowledge?

• Office Procedures
• Business Administration
• Facility Maintenance
• Customer Service
• Event Planning
• Scheduling
• Record Keeping
• Data Entry
• Problem Solving
• Time Management
• Communication
• Interpersonal Skills
• Organizational Skills
• Computer Proficiency

What is Administrative Assistant And Facilities Coordinator Responsibilities?

• Manage office operations, including scheduling, customer service, and record keeping
• Coordinate facility maintenance, including repairs, cleaning, and security
• Provide administrative support, including data entry, filing, and document preparation
• Assist with event planning and coordination
• Handle customer inquiries and complaints
• Maintain office supplies and equipment
• Monitor and update office policies and procedures
• Develop and implement office systems to improve efficiency

What is Administrative Assistant And Facilities Coordinator Experience?

• Previous experience in office administration or customer service
• Knowledge of office procedures and business administration
• Experience with facility maintenance and event planning
• Proficiency in Microsoft Office Suite and other computer programs
• Excellent communication and interpersonal skills
• Ability to multitask and prioritize tasks
• Strong organizational and problem-solving skills

What is Administrative Assistant And Facilities Coordinator Qualifications?

• High school diploma or GED
• Bachelor’s degree in business administration or related field (preferred)
• Experience in office administration and customer service
• Strong computer skills
• Excellent communication and customer service skills
• Organizational and problem-solving skills

Administrative Assistant And Facilities Coordinator Education:

• High school diploma or GED
• Bachelor’s degree in business administration or related field (preferred)

Tools to Help Administrative Assistant And Facilities Coordinator Work Better:

• Office Management Software: Office management software helps Administrative Assistants and Facilities Coordinators manage office operations, coordinate facility maintenance, and provide customer service.
• Scheduling Software: Scheduling software helps Administrative Assistants and Facilities Coordinators manage appointments, meetings, and events.
• Customer Relationship Management (CRM) Software: CRM software helps Administrative Assistants and Facilities Coordinators manage customer relationships and provide customer service.
• Document Management Software: Document management software helps Administrative Assistants and Facilities Coordinators manage documents, files, and records.

Good Tips to Help Administrative Assistant And Facilities Coordinator Do More Effectively:

• Stay organized: Administrative Assistants and Facilities Coordinators must be organized to manage office operations, coordinate facility maintenance, and provide customer service.
• Prioritize tasks: Administrative Assistants and Facilities Coordinators must be able to prioritize tasks to ensure that all tasks are completed in a timely manner.
• Communicate effectively: Administrative Assistants and Facilities Coordinators must have excellent communication skills to effectively communicate with customers, colleagues, and other stakeholders.
• Use technology: Administrative Assistants and Facilities Coordinators must be proficient in using technology to manage office operations, coordinate facility maintenance, and provide customer service.

Common Administrative Assistant And Facilities Coordinator Interview Questions:

• What experience do you have in office administration and customer service?
• How do you handle customer inquiries and complaints?
• What is your experience with facility maintenance and event planning?
• How do you stay organized and prioritize tasks?
• What computer programs are you proficient in?
• How do you ensure customer satisfaction?