Facilities & It Assistant Jobs

ACCOUNTABILITIES & RESPONSIBILITIES

· Provide assistance to firm administration

· Provide basic IT support

· Liaise with outside IT company

· Assist with setup for new staff

· Update and maintain office phone list, seating plan and organization chart

· Update and maintain other administrative documentation such as user equipment list, user logins, vendor login credentials, etc.

· Maintain office and kitchen supplies

· Assist with housekeeping and organization of office

· Liaise with building management regarding maintenance, security cards and parking

· Act as Fire Warden

· Maintain and update safety information and procedures

· Manage file closing procedures and closed file storage

· Set up and coordinate meetings, training sessions, webinars and conferences

· Order catering

· Assist with staff social events

· Reception coverage upon request

· Other tasks as assigned by Marketing, Facilities & IT Coordinator or Director of HR & Operations

· Ensure adherence to the firm’s policy and procedures manual

REQUIRED EXPERIENCE & QUALIFICATIONS

· Strong team player with excellent interpersonal skills and a strong customer service focus

· Superior verbal and written communication skills

· Impeccable telephone etiquette

· Software knowledge including: MS Word, MS Excel, Outlook, Internet, and Case Management Software

· Superior organizational/document management skills with a strong attention to detail

· Ability to manage work responsibilities in an unstructured environment

· Ability to prioritize job tasks and execute deliverables in a timely manner

· Independent with the ability to confidently make judgment calls and recommendations

· Sound business judgment including the ability to handle sensitive confidential information

· Professional temperament, including the ability to remain calm under difficult circumstances