Facilities Assistant - Vancouver

Requisition ID: 87505

Job Category: Administration/Support

Location: Vancouver, BC, Canada

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining , energy , and infrastructure , our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

As part of our Shared Services group, comprised of Finance, Marketing, Communications, Human Resources, Commercial, Legal and Facilities, we support the business achieve their goals through a range of strong technical capabilities. We ensure delivery of services through the skills of our people, methodologies, and systems.

Our Vancouver office has an excellent opportunity to join our facilities team. The successful

candidate will provide administrative and operational support to the Facilities department and Vancouver office.

Responsibilities

• Monitor daily boardroom use
• Liaising with caterers for catering orders, deliveries etc.
• Catering management for both internal and external meetings
• Coding and processing vendor invoices
• Perform weekly vehicle checks on pool vehicles
• Preparing the meeting space for catering set-up and cleaning afterwards
• Coordinate vehicle service requests with receptionist
• Requirements
• Tickets and supporting a variety of facilities tasks and projects as required
• Administrative tasks including:
• Archiving – scanning, uploading into systems and shredding
• Qualifications and Experience
• Assist the facilities manager as required including monitoring and resolving facilities
• Collect mail and distribute in the office
• Partnering with other shared services teams (Human Resources and IT) in onboarding
• Responsible for managing PPE inventory and assisting employees with their PPE
• Fleet (vehicle) maintenance
• Maintain office supply inventory including general office supplies and kitchen supplies
• Daily reception coverage
• And re-stocking as required
• Process to ensure all new staff requirements are actioned in a timely manner
• Filing and data entry
• Placing 310-Maxx tickets for repairs etc.

Essential

High school diploma and equivalent work experience

Excellent organizational, interpersonal, and communication skills

Ability to manage and prioritize multiple tasks in a fast-paced environment

Customer service experience

Ability to work both independently, as well as on a team

Ability to communicate politely and effectively in person, in writing, and on the

telephone

Ability to lift up to 60 pounds

Ability to bend and stand for long periods of time

Highly proficient in Microsoft Office

Preferred

Previous experience working in an engineering consultancy firm is an asset

Previous experience working in a facilities role is an asset

Experience in Zendesk is an asset

Ability to work flexible hours on an ad-hoc basis

Why join us?

• Collaborate on exciting projects to develop innovative solutions
• Work with great people to make a difference
• Top employer

What we offer you?

• Flexible work environment
• Think globally, work locally
• Long term career development

Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you to apply even if your past experiences don't perfectly align with the skills we've listed.

We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.