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Facilities Administrative Assistant Jobs

Assistant Facilities Manager Jobs
By Uline At Toronto, Ontario, Canada
2 - 3 years of management or leadership experience.
Maintain records and prepare reports for management review, including work orders, staffing reports and audits.
Experience with mechanical, electrical, and plumbing (MEP), landscaping, HVAC and electrical systems.
Supervise the daily activities of multi-disciplinary teams including maintenance, security, grounds and custodial workers.
Schedule and assign duties in carpentry, electrical, painting, plumbing, heating / ventilating, roofing and security.
Routinely inspect buildings, sites and equipment for needed repair and respond to emergency maintenance requests as required.
Facilities Assistant Jobs
By University Canada West At Vancouver, British Columbia, Canada
Maintain University’s stability and reputation by complying with legal requirements.
Excellent attention to detail and problem-solving skills
Proven working experience as a Janitor
Knowledge of cleaning chemicals and supplies
Excellent multi-tasking, prioritizing, and organizational abilities
High level of proficiency in English, including strong written and verbal skills
Facilities And Operations Assistant
By TPD® Workforce & HR Solutions At Burnaby, British Columbia, Canada
Work with an amazing group of dedication professionals
No boring days - lots of variety
Preparing and sending invoices for services and therapies
Managing work orders for facility maintenance & projects
General Office Administration, including ordering office supplies
Intermediate level of Microsoft 365
Office Assistant - Facilities Management
By Southern Alberta Institute of Technology (SAIT) At Calgary, Alberta, Canada
Consolidate and verify individual records
Validate and correct records with end users
Obtain end user agreement document and signatures
GFMS Account audit and verification
Verify content of all GFMS keysets and record
Update account information and or close inactive accounts
Facilities & It Assistant Jobs
By Arlyn Recruiting At Vancouver, British Columbia, Canada
· Software knowledge including: MS Word, MS Excel, Outlook, Internet, and Case Management Software
· Superior organizational/document management skills with a strong attention to detail
· Liaise with building management regarding maintenance, security cards and parking
· Ability to manage work responsibilities in an unstructured environment
· Manage file closing procedures and closed file storage
· Strong team player with excellent interpersonal skills and a strong customer service focus
Facilities Assistant Ii Jobs
By DynaLIFE Medical Labs At Edmonton, Alberta, Canada
Experience/Knowledge in any of the following areas would be considered an asset:
Basic Building Repair & Maintenance skills
Knowledge & ability to operate basic power tools
Good communication & inter-personal skills
Experience working in Facilities and Instrument repair is preferred
The current shift indicated is subject to change due to operational requirements
Facilities Assistant Ii Jobs
By DynaLIFE Medical Labs At Calgary, Alberta, Canada
Experience/Knowledge in any of the following areas would be considered an asset:
Basic Building Repair & Maintenance skills
Knowledge & ability to operate basic power tools
Good communication & inter-personal skills
Experience working in Facilities and Instrument repair is preferred.
The current shift indicated is subject to change due to operational requirements
Facilities Assistant Jobs
By Ricoh Canada Inc. At Montreal, Quebec, Canada
Support input of data into FMI space management tool to ensure occupied seat count real-time accuracy
High School Diploma or equivalent experience
Minimum 2 years of experience working in a facilities, administrative or office support role
Excellent interpersonal skills with the ability to quickly develop business relationships
Excellent communication skills both verbal and written
Perform scheduled studio walkthroughs to ensure seating data is accurate (open workspace/ hoteling).
Facilities & Administrative Assistant Jobs
By Aviso Wealth At Toronto, Ontario, Canada
Maintain vendor contracts and schedule renewals with Manager’s approval
Manage boardroom calendars for confirmations and/or conflicts, and executive meetings
2 years’ experience in a similar position
Strong experience with the MS suite of products including Word, Excel, Outlook
Experience with office 365 experience and teams preferred
Strong organization skills with a process improvement mindset
Office Assistant - Facilities & Safety Monitor - Vancouver
By Deloitte At Vancouver, British Columbia, Canada
Excellent organizational and time management skills required
Work with management to ensure all Health and Safety policies and procedures are adhered to as required
Be encouraged to deepen your technical skills…whatever those may be.
Consistently deliver an elevated and differentiated workplace service experience to our clients and practitioners. Always maintain a professional appearance and attitude.
1-3 years’ work experience in Workplace, Hospitality Services, or Retail
Level 1 First Aid certification, or desire to attain through company provided training
Facilities Assistant - Vancouver
By Hatch At Vancouver, British Columbia, Canada
Catering management for both internal and external meetings
Assist the facilities manager as required including monitoring and resolving facilities
Process to ensure all new staff requirements are actioned in a timely manner
process to ensure all new staff requirements are actioned in a timely manner
Tickets and supporting a variety of facilities tasks and projects as required
Archiving – scanning, uploading into systems and shredding
Facilities Services Assistant/Receptionist
By The Alberta Teachers' Association At Edmonton, Alberta, Canada
Strong time-management and organizational skills, including the ability to multitask, work well under pressure and meet deadlines.
Three years of experience involving booking appointments, coordinating meetings, record keeping, front line receptionist with call transfer responsibilities/switchboard operations.
Providing administrative support to the Building and Facilities Manager and the Building Supervisor including attending building meeting attendance and note taking;
Experience working with an Occupational Health and Safety committee would be preferred.
Participating on the building OHS Committee and helping to improve building safety procedures;
Issuing temporary building access cards and parking stalls and ensuring that security sign-in procedures are followed; and

Are you looking for an exciting opportunity to join a dynamic team? We are looking for a Facilities Administrative Assistant to join our team and provide administrative support to our facilities department. You will be responsible for managing the day-to-day operations of the department, including scheduling, coordinating, and tracking maintenance and repairs. If you have excellent organizational and communication skills, we want to hear from you!

Facilities Administrative Assistant Job Skills:

• Excellent organizational and communication skills
• Proficiency in Microsoft Office Suite
• Ability to multitask and prioritize tasks
• Ability to work independently and as part of a team
• Knowledge of basic accounting principles
• Knowledge of office management systems and procedures
• Ability to handle confidential information
• Ability to work under pressure

What is Facilities Administrative Assistant Job Qualifications?

• High school diploma or equivalent
• Previous experience in office administration or related field
• Knowledge of office management systems and procedures
• Knowledge of basic accounting principles
• Proficiency in Microsoft Office Suite
• Ability to multitask and prioritize tasks
• Excellent organizational and communication skills

What is Facilities Administrative Assistant Job Knowledge?

• Knowledge of office management systems and procedures
• Knowledge of basic accounting principles
• Knowledge of safety and security regulations
• Knowledge of customer service principles
• Knowledge of administrative and clerical procedures

What is Facilities Administrative Assistant Job Experience?

• Previous experience in office administration or related field
• Experience with data entry, record keeping, and filing
• Experience with customer service
• Experience with scheduling and coordinating meetings

What is Facilities Administrative Assistant Job Responsibilities?

• Maintain office supplies and equipment
•