Assistant, Facilities Management (University Of The Fraser Valley)

Job Summary

The Assistant, Facilities Management provides front-line reception and general support to the Facilities Management Department.

The Assistant acts as an initial office contact and provides assistance and information to faculty, staff, internal administrators and members of the University community as well as external stakeholders on matters pertaining to Facilities Management.

In addition, the Assistant undertakes general day to day administrative duties in support of the effective functioning of the Facilities Department.

The salary scale is currently under review through collective bargaining and may be subject to change dependent on the outcome of negotiations.

Note that this is a one-year contract.

The Assistant

• Books UFV rooms for contractor and staff access as required.
• Communicates in a respectful and professional manner with all members of the team, department, University community and external partners.
• Demonstrates respect for all members of the UFV community and proactively works to create an environment of inclusivity and accessibility.
• Proficient in using Microsoft Office.
• Follows up with contacts and personnel as required.
• Acts as initial contact for internal and external enquiries providing information or referring as appropriate.
• Tracks, reports, and follows up with contractors and staff who have not returned key and ID tags.
• Receives work requests from faculty, staff and students via email, telephone and walk in requests.
• Assists with Contractor sign-in which includes obtaining keys, identification cards, and parking passes; distributes safety procedures and collects authorized Contractor Access Release forms.
• Undertakes related duties as assigned, consistent with the job grade of the position.
• Two (2) years’ experience working in an office environment.
• Maintains department printer/paper supplies.
• Maintains communication with facilities staff using two-way radio, telephone, and email for issues such as: janitor day-time assistance, room set up, and contractor assistance.
• Engages in learning and activities related to actioning indigenization and understanding the impact of colonialism and the purpose of reconciliation.
• Well developed interpersonal and oral communication skills.
• Inputs information and creates work orders in Azzier® Computerized Maintenance Management System (CMMS).
• Opens mail and distributes to department members.
• Participates in committees and project teams as required.
• Communicates with other UFV departments as required.
• Collaborates effectively as a team member, including sharing information, cross training, and interpersonal cooperation.
• Completion of a certificate in office administration from a recognized post-secondary institution.
• Schedules and books designated departmental meeting room as required.
• Prints daily room booking information for distribution to Janitorial Services.
• Ability to work effectively in a team environment and to be resourceful and organized.
• Distributes work orders as appropriate to facilities staff.
• Corresponds with the Security Operations Center on various issues and emergencies.

Qualifications: About UFV:

The University of the Fraser Valley is located on the traditional territory of the Halq'eméylem-speaking peoples. We express our gratitude and respect for the honour of living and working in Stó:lō Tém:éxw (Stó:lō Land; Stó:lō World). In all that we do, UFV strives to support and honour the Stó:lō peoples goals of self-determination and well-being on these lands. A commitment to Indigenization and Reconciliation is core to our institutional Vision and Integrated Strategic Plan: IYAQAWTXW — which means House of Transformation. This commitment includes the goal of centering Indigenous ways of knowing throughout our organization, recognizing our responsibilities to community, and a multi-year plan to increase the number of Indigenous faculty, staff, and administrators working at UFV.

UFV has four campus locations within the beautiful Fraser Valley in British Columbia. Recognized as one of BC's top employers, UFV offers a combination of career and lifestyle benefits. Join a team of 1,400 passionate professionals who value integrity, inclusivity and excellence. At UFV, you will serve a vibrant community, and shape the future of 15,000 students.

Indigenization, equity, and diversity are essential to our work as a university. A diverse community fosters the inclusion of voices that have been historically underrepresented and marginalized. At UFV, we are committed to recruiting a diverse workforce that represents the community we proudly serve. We encourage applications from Indigenous peoples, members of groups that experience discrimination due to race, colour, place of origin, ancestry, and/or religion, persons who identify as women and 2SLGBTQ+, and persons with disabilities. We invite applicants to complete a confidential self-identification survey as part of the application process. All questions are voluntary, with an option to decline to answer. Information will be used to support efforts to broaden the diversity of the recruitment process, and results are not shared with the selection committee. Inquiries about the survey may be directed to [email protected]. Learn more about our commitment to diversity and inclusion.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. In an effort to be both environmentally and fiscally responsible, UFV will contact only candidates receiving an interview. We thank all applicants for considering UFV for employment. Shortlisted applicants may be required to undergo a criminal record check and/ or a verification of their education credentials.

UFV is committed to the principle of equity in employment.

Value