Electronic Collection Assistant- Contract (3 Months)

Are you looking to join one of Greater Toronto’s Top 2023 Employers?
The Ontario Medical Association (OMA) advocates for and supports doctors, seeking to strengthen their leadership role in caring for patients. We continually seek to be the trusted voice in transforming Ontario’s health-care system by courageously pursuing best practices, new ideas, solutions, and opportunities to improve.
Job Summary
The OMA Research Centre is currently in the process of modernizing its collection to optimize physical space. An Electronic Collection Assistant is needed to help library staff with weeding and digitizing the collection over a period of 3 months on a full-time basis. Foundational work is currently underway, and library staff expect to require additional help as soon as possible. Reporting to the Director, Research Group, and under the direction of the Coordinator, Research Centre, the incumbent will assist with weeding, cataloguing, and digitization activities associated with downsizing the physical Research Centre collection. Successful candidates will be required to work on-site at the OMA office.
You Will Make a Difference By

• Some light lifting (boxes, books), shelving of library materials, and reaching overhead may be required.
• Communicating regularly with the Coordinator, Research Centre to provide updates on progression of tasks.
• Updating Research Centre database records per established conventions.
• Other related duties as assigned.
• Scanning hard copy documents as needed to PDF format.
• Using the Internet to locate and download reports and other documents online.
• Naming and filing electronic resources according to internal naming and filing conventions.

Requirements That Are Important To Us

• Proficient with the use of the internet to locate documents (e.g., reports) online.
• Completion of at least one year of a Library Technician Diploma.
• Autonomous – able to work with minimal supervision.
• Familiarity with the principles of collection development is an asset.
• Familiarity with searching the Internet Archive and other online catalogues is an asset.
• Completion of a bachelor’s degree or previous work experience in a special or academic library.
• Familiarity with PDF editing software is an asset.
• Good documentation and organizational skills.
• Experience using Excel.
• Conversant with cataloguing standards and practices.
• Ability to work with other staff as part of a team.
• Attention to detail a must for maintaining the integrity and accuracy of the Research Centre database.
• Experience working with InMagic Genie software preferred.
• A cover letter that outlines why you are interested in the position and how you meet the job requirements.
• Experience scanning documents to PDF format.

What Do We Have to Offer You?

• A work environment whose values are to be — respectful, bold, responsive, and transparent in our work and our behaviours.
• Competitive compensation
• An organization that is committed to the equity, diversity and inclusion principles of humility, accountability, collaboration, courage, and integrity.
• Fantastic opportunity to grow with the team and help shape the strategic direction of the OMA, its members, and the health-care system.
• An organization that has been recognized as a Greater Toronto’s Top Employers for three consecutive years.

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The Ontario Medical Association is strongly committed to diversity within its community and welcomes applications from racialized persons/persons of colour, women, Indigenous People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas. In accordance with the AODA Act, accommodation will be provided throughout the recruitment process to applicants with disabilities.