Administrative Assistant, Engineering & Data

About Faire

Faire is an online wholesale marketplace built on the belief that the future is local — independent retailers around the globe are doing more revenue than Walmart and Amazon combined. At Faire, we're using the power of tech, data, and machine learning to connect this thriving community of entrepreneurs across the globe. Picture your favorite boutique in town — we help them discover the best products from around the world to sell in their stores. With the right tools and insights, we believe that we can level the playing field so that small businesses everywhere can compete with these big box and e-commerce giants.

By supporting the growth of independent businesses, Faire is driving positive economic impact in local communities, globally. We’re looking for smart, resourceful and passionate people to join us as we power the shop local movement. If you believe in community, come join ours.

The team

In this role you will partner with Engineering and Data leaders to support the broader organizations. We are seeking someone with a positive attitude and a desire to grow and scale in this role. The ideal candidate is highly organized, takes pride in their work, and seeks opportunities to make valuable contributions.

The role

Our Executive Support Team strives to keep things running smoothly, anticipate needs, and clear the path for our leaders and teams to do their best work. We are looking for a highly motivated and hardworking Administrative Assistant to join the Engineering and Data organizations, providing support for our dynamic Eng and Data leaders and their organizations. In your role you will play a critical part in keeping the organizations running smoothly and inspiring positive morale and team building. Our ideal candidate has great attention to detail, is highly responsive, organized, and is a self-starter.

As Administrative Assistant, You Will

• Build strong and reliable relationships with cross-functional partners
• Coordinate team and project meetings across global time zones
• Provide high-level calendar management and administrative support to Leaders
• Provide onsite and virtual meeting support as-needed
• Look for opportunities to make improvements to operating systems and processes
• Submit and track expenses for Leaders
• Help drive team and cross-functional alignment with projects and deliverables
• Champion and contribute to team morale by tracking, celebrating, and highlighting important team and employee milestones
• Coordinate travel and accommodations for Leaders
• Plan and manage team off-sites and activities
• Manage team calendars, Slack, Google Drive, and other team tools and trackers

Qualifications

• You are a strong teammate and collaborator
• Ability to use emerging technology and tools
• A true sense of ownership and are passionate about results
• Creative problem-solver
• Availability to perform job duties outside of normal office hours when necessary
• Excellent verbal and written communication skills
• Outstanding ability to prioritize and multitask
• Ability to maintain confidentiality and discretion
• Positive attitude and great sense of humour
• Incredible organizational skills; must be meticulous and thorough
• Timely and consistent responsiveness
• Ability to work in a fast-paced environment with shifting priorities
• Superior knowledge of and experience with G Suite and Microsoft Office
• Bachelor's degree and a minimum of 2 years of applicable experience

A Bonus If You Have

• Prior experience working with the Engineering and Data teams
• Prior experience as an Administrative Assistant or Executive Assistant

Faire’s flexible work model aims to meet the needs of our diverse employee community by making work more flexible, connected, and inclusive. Depending on the role and needs of the team, Faire employees have the flexibility to choose how they work–whether that’s mainly in the office, remotely, or a mix of both.

Roles that list only a country in the location are eligible for fully remote work in that country or in- office work at a Faire office in that country, provided employees are located in the registered country/province/state. Roles with only a city location are eligible for in-office or hybrid office work in that city. Our talent team will work with candidates to determine what locations and roles are eligible for each option.

Why you’ll love working at Faire

• We are entrepreneurs: Faire is being built for entrepreneurs, by entrepreneurs. We believe entrepreneurship is a calling and our mission is to empower entrepreneurs to chase their dreams. Every member of our team is an owner of the business and taking part in the founding process.
• We are using technology and data to level the playing field: We are leveraging the power of product innovation and machine learning to connect brands and boutiques from all over the world, building a growing community of more than 350,000 small business owners.
• We are curious and resourceful: Inquisitive by default, we explore every possibility, test every assumption, and develop creative solutions to the challenges at hand. We lead with curiosity and data in our decision making, and reason from a first principles mentality.
• We build products our customers love: Everything we do is ultimately in the service of helping our customers grow their business because our goal is to grow the pie - not steal a piece from it. Running a small business is hard work, but using Faire makes it easy.

Faire was founded in 2017 by a team of early product and engineering leads from Square. We’re backed by some of the top investors in retail and tech including: Y Combinator, Lightspeed Venture Partners, Forerunner Ventures, Khosla Ventures, Sequoia Capital, Founders Fund, and DST Global. We have headquarters in San Francisco and Kitchener-Waterloo, and a global employee presence across offices in Salt Lake City, Atlanta, Toronto, London, New York, LA, and Sao Paulo. To learn more about Faire and our customers, you can read more on our blog.

Faire provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, sexual orientation, gender identity or gender expression.

Faire is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, please fill out our Accommodation Request Form (https://bit.ly/faire-form)