Executive Administrative Assistant Jobs

Title: Executive Administrative Assistant

Location: Downtown Toronto, Hybrid

Duration: 18 months

IFG is looking for a high performing, action-oriented and organized Executive Assistant to support our client, a global trillion-dollar tech giant in the downtown Toronto.

The ideal candidate is someone who can navigate and change directions quickly and within a fast-paced environment and can embrace a challenge head on with confidence, a calm sense of urgency, and a positive attitude.

You must have strong communication skills, along with a professional demeaner and a desire to remove barriers to ensure success. You must be detail-oriented, have strong multi-tasking skills, and practice consistent and timely follow-throughs.

Responsibilities:

• Contract preparation
• Meeting coordination
• Expense reporting
• Report and event planning
• Complex travel logistics (when travel resumes)
• Tracking assets
• Data management
• Complex calendar management for 2 senior Executives and managers
• On-boarding new hires
• Purchase Order (PO) creation and tracking invoices
• Tracking assets

Qualification:

• Proficiency in Outlook, Word, Excel, and PowerPoint
• Overtime may be required
• Expense reporting to multiple reports
• Experience working in a large, international organization
• Strong Executive Assistant experience
• Ability to coordinate national and international travel
• Strong attention to detail and prioritization skills
• Ability to work in a team and independently
• Experience managing multiple, complex calendars

This description has been designed to indicate the general nature and level of work performed by employees within this position. The actual duties, responsibilities and qualifications may vary based on assignment.

IFG is an equal opportunity employer. We welcome diversity and are committed to creating an inclusive environment for all.