Assistant - Executive Administrative

Are you looking for a unique opportunity to be a part of something great? Want to join a 20,000-member team that works on the technology that powers the world around us? Looking for an atmosphere of trust, empowerment, respect, diversity, and communication? How about an opportunity to own a piece of a multi-billion dollar (with a B!) global organization? We offer all that and more at Microchip Technology, Inc.
People come to work at Microchip because we help design the technology that runs the world. They stay because our culture supports their growth and stability. They are challenged and driven by an incredible array of products and solutions with unlimited career potential. Microchip’s nationally-recognized Leadership Passage Programs support career growth where we proudly enroll over a thousand people annually. We take pride in our commitment to employee development, values-based decision making, and strong sense of community, driven by our Vision, Mission, and 11 Guiding Values; we affectionately refer to it as the Aggregate System and it’s won us countless awards for diversity and workplace excellence.
Our company is built by dedicated team players who love to challenge the status quo; we did not achieve record revenue and over 30 years of quarterly profitability without a great team dedicated to empowering innovation. People like you.
Visit our careers page to see what exciting opportunities and company perks await!

Job Summary
This job resides in Microchip’s Communications Business Unit (CBU) which provides semiconductor-based solutions for the telecommunications, data center and industrial markets. CBU is a large and growing organization within Microchip, spanning many worldwide sites. This job will reside in the Burnaby (Vancouver) site office. The position reports to the business unit Vice President.
As An Executive Administrative Assistant, You Will
As CBU’s Executive Administrative Assistant, you will enable efficient and effective business operations by supporting staff executives & leaders.

• Maintain multiple Outlook calendars
• Work closely with the site facilities team to support business operations
• Participate in leadership staff meetings, take meeting minutes and actions
• Order office supplies and computer supplies
• Collect and provide content for group presentations used in general meetings (e.g. pictures from local site activities)
• Organize internal or external catering to support meetings/events
• Coordinate onsite interviews and arrange candidate travel
• Maintain email distribution lists for various sites and functions to be used for group meetings and messages
• Performs other duties and special projects as needed
• Work with BU leadership team on general productivity, offloading tasks as needed, improving filing/organizing systems, ordering business cards, etc.
• Interface with other Microchip executive admins to plan and confirm executive meetings
• Manage logistics for on-site customer visits
• Coordinate and schedule on-site and off-site meetings, events, and employee activities
• Provide support to the business unit executive leadership team and the global leadership team
• Manage document flow: Initiate and track documents to ensure that they are processed in a timely manner (e.g. business agreements requiring executive signature)
• Arrange Travel (flights, hotels, rental cars, etc.) and process expense reports
• Participate on the Social Events Committee

Working at Microchip in Burnaby/Vancouver
https://youtu.be/kkT-VEtuLpA
Requirements/Qualifications

• Strong ownership and proactive problem anticipation and resolution
• Detail-oriented, organized, acute attention to details and excellent at follow-through, and able to multi-task
• Demonstrates excellent written and oral communication skills
• Demonstrates excellent interpersonal skills in a professional environment
• Proficiency in current business productivity tools, e.g. MS Word, Excel, PowerPoint, Outlook, OneDrive, Sharepoint, WebEx, MS Teams, etc.
• Demonstrates strong ownership and proactive problem anticipation and resolution
• Have the flexibility to adapt their style to engage positively with the executives and extended team
• 5+ years of experience as an Executive Administrative Assistant, ideally in the technology sector (experience in the semiconductor industry is highly desirable)
• Demonstrates a high level of professionalism and discretion in dealing with and managing confidential, sensitive, privileged and personal matters
• Work effectively with minimal supervision and be comfortable self-directing, managing and organizing their own workflow, using independent thought and action
• Ability to work in a time sensitive and results oriented manner
• Must be able to learn and master job-specific web-based databases and business systems (e.g. NDA database)
• Demonstrates versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Experience working with executive leadership
• This is onsite, in-person role

Travel Time
0% - 25%