Administrative Assistant/Admin Clerk

Administrative Assistant/Admin Clerk

NAVYRED LTDis proudly headquartered on Bay Street in Remote, we are internationally renowned for our specialized fertility services and ground-breaking research. Committed to providing personalized, comprehensive, cutting-edge care—we provide state-of-the-art laboratory facilities, and pioneering research scientists who are dedicated to giving you the very best options for creating your family.

What We Have to Offer:

• Vision and dental care
• Life insurance
• Extended health care
• Competitive pay
• Disability insurance
• Pension plan

:

We are looking to hire an organized and compassionate, permanent part-time (20 hours/week)Administrative Assistantfor ourOvum Donation and Surrogacy Program (ODSP)—to support the program’s initiatives, departmental goals and objectives, and daily operations of this specialized program. Reporting to the Senior Financial Coordinator, the Admin Assistant will provide administrative, clerical, and logistical support to ensure the smooth functioning of the ODSP.

Duties & Responsibilities:

• Assisting the Third-party Finance Team in administrative tasks, such as pulling and filing medical files for reviews and audits
• Updating and managing databases with relevant information, ensuring compliance with privacy regulations
• Remaining up-to-date with relevant laws and regulations related to ovum donation and surrogacy
• Using EMR systems (eIVF), Salesforce, and Smartsheet to document clinical and billing activities
• Issuing receipts and insurance letters at patients’ requests
• Billing patients for CReATe’s services, including procedures and medications, in an accurate and timely manner

Education, Experience & Skills:

• Graduate of a Medical Office Administration program, or similar qualification is considered an asset (Diploma or Degree in a related field is an additional plus)
• Ability to assess situations to determine their importance and make clear, timely decisions
• Exceptional interpersonal communication skills; strong organizational, problem solving, and time management expertise
• Proven ability to work both independently and as part of a cross functional team, and for maintaining strong working relationships with co-workers and patients
• Proficiency in MS Office Suite (Word, Excel, and Outlook)
• Exercising good judgment and discretion when dealing with confidential and sensitive information
• Basic understanding of medical office billing and OHIP billing,preferred
• Astute sense of urgency—prioritizing workload assignments and remaining calm and collected under pressure
• Two-to-four years’ experience in a medical office or clinic, preferably in an administrative position (Mandatory)

Job Types: Part-time, Permanent

Benefits:

• Life insurance
• Extended health care
• Company pension
• Vision care
• Dental care
• Disability insurance

Schedule:

• Day shift
• 8 hour shift
• Monday to Friday
• Weekends as needed

Education:

• AEC / DEP or Skilled Trade Certificate (preferred)

Experience:

• Medical office: 2 years (required)

Work Location: Remote