Accounting And Admin Specialist

Why work for Lafarge?

As the global leader in innovative and sustainable building materials, we’re committed to shaping a greener , smarter and healthier world. At Lafarge Canada Inc., safety comes first, collaboration matters and diversity is celebrated with people who share our desire to continually make our materials better.

Do you have the drive, the skills, and the passion to join us?

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Overview

Support the Montreal East site in the administrative tasks of the plant and the site by bringing rigor and organization to the activities of the various departments. Carry out routine accounting tasks, various data entry and analysis, manage the hourly payroll and employee files, and carry out and follow up on the purchasing and supply process.

Reporting to the Site Manager, the incumbent plays an essential role in the production operations of the Montreal East site, Aggregates Division. He/she supports his/her team in the administrative, clerical and technical aspects.

The incumbent is responsible for providing administrative support to the Site Director, Site Supervisors and other site team member(s).

Responsibilities

Safety:

• Make health and safety a daily priority.
• Responsible for performing all health and safety related duties contained in his/her job.
• Promotes and provides leadership in health and safety.

Finance

• Prepare various monthly reports (month-end documents such as budgetary provision and journal entry, etc.).
• Performs accounts payable duties as required.
• Collaborate in the month and year-end closing exercise.
• Create purchase orders, PO tracking and process invoices/cash receipts.
• Verify that merchandise or services match orders.
• Act as a credit card agent.
• Cost analysis and development of efficient follow-up tools.
• Follow-up on certain costs such as rentals, consumables, etc.

Payroll/HR

• Ensure the management of staff time sheets with supervisors and the management of vacation and benefits.
• Responsible for organizing fitness assessments for new employees (form to be completed, PPE distribution, uniform fitting, etc.).
• Maintain personnel records for accuracy and currency, including training records in coordination with other team members.
• See to the integration of new employees.
• Responsible for the retirement process (initiate communication with MyLife and follow up with the employee).
• Manage the benefits program (through MyLife).
• Handle administrative forms related to benefits.
• Responsible for the weekly payroll closing process.
• Submit requests for changes, hiring, layoff and termination, for hourly employees.
• Handle the retirement process (initiate communication with MyLife and follow up with the employee).

Administration

• Maintain up-to-date data for various reports, dashboards and schedules.
• Follow-up and maintain the various service contracts (uniforms for employees, janitorial services, telephones, communication radios, site security system, etc.).
• Responsible for office equipment and supplies, ensuring proper functioning of equipment and communicating with suppliers as needed.
• Manage documents (classify, file, circulate and store) related to production.
• Assist suppliers with Avetta updates (OHS database).
• Collaborate with various departments, such as HR, finance, procurement and projects. Handle mail (external and internal).

Relationship With Other Positions

• Collaborates with site supervisory team and corporate functions (HR, OHS, Finance, ABS, etc.,)
• Position reporting to the site manager

Specific Responsibilities

• SAP CAT Super User
• Implementation of changes to the collective agreement.

Dimensions

• 7 Aggregate Production MT
• Direct subordinates: 0
• Production, surface mining, soil, recycled material and snow disposal
• Subordinate data : 0
• 250,000 T of asphalt
• 450,000 T of recycled material, 60,000 T of uncontaminated soil and 2M cubic meters of snow

Qualifications

Academic background and work experience:

• Administrative and accounting experience in an industrial production environment desirable.
• College diploma in a relevant discipline and three years of work experience.
• Mastery of MS Word, Excel, PowerPoint

Knowledge And Skills

• Bilingualism (French and English) both orally and in writing.
• Proven skills in secretarial, administrative, office management and accounting.
• Knowledge of financial resource management software systems (ERP). (Knowledge of SAP is a major asset)
• Expertise in prioritizing and processing multiple requests.
• Ability to work effectively in a team environment with minimal supervision.
• Very good interpersonal skills.
• Ability to take initiative.
• Excellent organizational and analytical skills.

Specific Skills Profile

• Integrity and trust
• Listen to
• Setting priorities
• Organizational flexibility
• Customer orientation
• Problem solving
• Security
• Interpersonal flexibility
• Timely decision making
• Results orientation

LafargeHolcim

As we are reinventing the way the world builds, we need world-class talent to join our Lafarge Canada team: people who are passionate, driven by curiosity and keen to grow, learn, develop and thrive in our high-performance culture.

Whatever you do, you will make a difference here. Because we know that your passion and curiosity are the natural resources the world needs.

We thank you for your interest. Only candidates selected for an interview will be contacted. Lafarge is committed to the principles of employment equity and encourages the applications from women, visible minorities, and persons with disabilities.

Lafarge Canada Inc. welcomes and encourages applications from people with disabilities. In Ontario, our organization/business is committed to fulfilling our requirements under the Accessibility for Ontarians with Disabilities Act. Accommodations are available on request for candidates taking part in all aspects of the selection process.

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