Accounting And Payroll Specialist

Who are we?

The pan-Canadian Pharmaceutical Alliance (pCPA) brings together provincial, territorial, and federal governments for the purpose of increasing and managing access to clinically relevant and cost-effective medicines. Through collective negotiations, the pCPA has realized overall savings (as of April 30, 2022) for governments of $2.67 billion annually for brand name drugs and $740 million annually for generic drugs totaling $3.41 billion annually. Ten years after its creation – and supported by a new strategic plan launched in April 2022 – the pCPA is now evolving into a more formal organization with a new governance model, an expanded staffing structure and improved decision-making processes.

About the Role

The Accounting and Payroll Specialist is accountable to the Office Manager by providing financial support in all pCPA’s activities and assisting the Director of Corporate Services with the preparation of budgets and financial reporting and analysis.

This role is also responsible for processing payroll for pCPA, administering benefits and pension plans, processing payroll, and providing administrative support to the Corporate Services team when required.

The Accounting and Payroll Specialist holds a degree in Business Administration or Accounting and has at least 5 years of work experience in accounting, payroll, and benefits. The ideal candidate should be highly skilled in time management, data analysis, and problem-solving. It would also be highly advantageous if the candidate has prior experience working in a government or regulatory organization.

Key Responsibilities

Financial and Accounting Support

•Assists in budget preparations, financial reporting and analysis, and full-cycle accounting functions.

•Provides guidance to the management team in budget forecasting and preparation, scheduling expenditures, analyzing variances, and initiating corrective actions.

•Prepares all financial statements/reports for internal and external users for review by Director, Corporate Services.

•Supports the Director of Corporate Services in the annual audit by preparing information package and answering the auditor’s questions.

•Process Accounts Payable according to budget and approver input

•Reconciles bank statements with Sage entries for chequing, credit card clearing and savings accounts.

•Manages Accounts Receivable in collaboration with pCPA teams.

•Responsible for maintenance of financial records.

•Supports the Office Manager in the development and maintenance of and adherence to appropriate financial policies and controls.

•Prepares financial dashboard information required for reports.

•Prepares letters, memorandums, announcements, and other documents as required.

•Conducts month-end, quarter-end, and year-end close processes to verify all entries have been created and posted, ensuring completeness, accuracy, and cohesiveness of information.

Payroll and Benefits Administration (Multiple Jurisdictions)

·Assists in salary budget preparations and analysis.

·Provides guidance to managers and employees on payroll-related questions,

·Prepares, processes and audits monthly and bi-weekly payroll for pCPA, which includes the calculation of executive, non-union and union employees’ different earnings based on applicable laws, employment contracts, and company policies, ensuring compliance with the multi-jurisdictional requirements and regulatory frameworks of payroll and employment law.

·Processes salary increases, bonuses, and employee payroll changes etc., as per the applicable employee agreements (i.e., employment contracts, collective agreements etc.)

·Responds to employee and government agencies on payroll issues as requested.

·Assists with T-slip preparation and distribution.

·Creates new employee profiles and changes records information.

·Contributes to the maintenance of employee personnel files.

·Maintains master payroll spreadsheet with scheduled pay increases.

·Reviews employees’ time entries for compliance with collective agreements, company policies and applicable legislation.

·Prepares required reports summarizing payroll expenses, tax liabilities, and other relevant data for management, audit, or regulatory requirements.

·Manages and maintains payroll software systems, including troubleshooting issues, implementing updates or upgrades, and ensuring the security and confidentiality of payroll data.

·Stays updated with changes in payroll laws, regulations, and best practices.

·Is responsible for group benefits and pension plan administration.

Accountability

·Accountable to the Office Manager

·Acts as a backup for the HR and Office Management Coordinator regarding employee relations, recruitment, onboarding, etc.

Qualifications

Education and Experience

·A degree in Business Administration specializing in accounting, finance, commerce, or an equivalent combination of education and experience.

·5 years of experience working in accounting, payroll, and benefits.

Specialized Knowledge

·Extensive knowledge and application of accounting principles as well as payroll practices and compliance across multiple jurisdictions.

·Strong knowledge of Sage and Ceridian Powerpay is required.

·knowledge of Microsoft Office and SharePoint

·Advance knowledge of Microsoft Excel.

Skills & Abilities

·Experience working in a government or regulatory organization is an asset.

·Exceptional abilities in time management, work duties organization and prioritization.

·Ability to exercise diplomacy, tact and discretion when working with confidential and sensitive information.

·Ability to build and maintain effective working relationships with all stakeholders.

·Ability to use a common-sense approach and demonstrate sound judgement.

·Strong detail orientation and drive for accuracy

·Commitment to continual learning and a drive for intellectual curiosity to innovate and improve.

·Effective written and verbal communication skills, including demonstrated proficiency in delivering presentations.

·Proven problem-solving abilities, adaptable, and exercises astute judgment in analyzing situations and recommending solutions.

·Strong business and digital acumen.

Employment Terms

•The annual salary range for an Accounting and Payroll Specialist role is$60,000 -$75,000based on qualifications and years of working experience relevant to the position.

•pCPA also provides the employees with a comprehensive group benefits package.

•The ideal candidate must be legally eligible to work in Canada and can work from any location within Canada.

How to Apply

If you are interested in this position and believe you have the necessary experience, knowledge, and skills to perform this role, we encourage you to submit your resume and cover letter in one PDF document. Please use this naming convention “Name, Last Name – Accounting and Payroll Specialist Position” and address it to Maria Ramirez, Office Manager, at [email protected] by the end of Friday, August 4, 2023.

We thank all those who express an interest; however, only those chosen for further consideration will be contacted.

The pCPA Corp is an equal-opportunity employer. In accordance with the Accessible Canada Act, 2019 and all applicable provincial accessibility standards, upon request, accommodation will be provided by the pCPA Corp throughout the recruitment, selection and/or assessment process to applicants with disabilities.