Financial Accounting Specialist Jobs

The Firm:

Frequency Foundry is a Constituent Relationship Management (CRM) SaaS product firm with products for the Higher Education, Government, and the Not-for-Profit sectors. We are not just a gathering of software and solution developers; we are allies on our customers' CRM journey, empowering organizations to speed up their goals with robust tools that provide effective data capture and management, process automation, insightful reporting, and analytics, all while delivering compelling customer experiences. We create resonance between our customers and theirs.

The Gig:

The Foundry is seeking a highly motivated and experienced Financial Accounting Specialist - Accounts Payables, Receivables & Payroll Administrator to join our Calgary Corporate Services team.

Core Responsibilities:

The Accounting Specailists responsibilities include reviewing and reconciling accounts, processing payments to external partners and maintaining updated records of invoices and receipts. To be successful in this role, you should have a Finance or Accounting background and be familiar with bookkeeping.

• Process general administration functions.
• Maintaining files on account receivables and updating records as required.
• Assist all accountants and prepare all cash flow reports and data.
• Prepare, send and store the record of invoices on time.
• Contact clients to update them aboutbalance payments
• Assist audit activities.
• Initiate calls on accounts receivable that may be approaching due to ensure prompt payments;
• Recording clients' petty cash transactions in the petty cash journal.
• Update internal accounting databases and spreadsheets.
• Accurately and efficiently conduct bank and statement reviews.
• Backing up all office and client records to prevent loss of data.
• Evaluate all agreements and invoices and organize customer contracts.
• Conduct monthly reconciliations of all accounts with full and accurate document trails;
• Promptly process payable invoices to maximize discounts and terms;
• Performing reconciliations of clients’ bank accounts to ensure accuracy of cash records.
• Ensuring that all office expenditure remains within budget.
• Reconcile all bank accounts and resolve all issues in processing the financial statements.
• Entering clients' transactional data into the Quickbooks accounting program.
• Maintain and manage monthly journals, update entries and maintain sub-ledger.
• Updating management on any financial discrepancies found during tax filing or invoicing duties.
• Analyzing financial records to identify errors and discrepancies.
• Analyze the transactions with financial policies and procedures.
• Process payroll information to ensure efficient and accurate pays;
• Maintain efficient client services and provide support to administration staff.
• Preparing year-end financial reports to evaluate the financial performance of companies.
• Regularly updating all accounting ledgers and journals.
• Direct marketers, clients, and third-party vendors about their responsibilities.
• Create and manage daily paperwork for mailing as well as invoicing.
• Prepare and submit tax forms and their filings.
• Preparing financial documents such as invoices, tax filings, and monthly profit reports.
• Responsible to receive and verify bills and requisitions for goods and services.
• Maintain and update the status of accounts receivables and payables.
• Managing company assets and financial expenditures.

Your Skills & Job Requirements:

• Expert level proficiency in Microsoft Office and relevant accounting software (Quickbooks)
• Understanding of the Canadian taxation system for RC, ET and RP accounts
• Detailed Knowledge of accounting principles and financial reporting
• Ability to work onsite in Calgary
• Minimum 3 years of experience working in an Accounting function
• Bachelor's or Associate Degree or Diploma in Accounting or Finance