Administrative Assistant Jobs

Who are we?
WAAS Aerospace Inc. has been in operation since 2014 and is a Transport Canada approved maintenance company. We operate from facilities located on the south shore of Montreal at Saint-Hubert Airport (CYHU) and in Quebec City at Jean-Lesage International Airport (CYQB).
We provide line and scheduled maintenance, avionics modifications and research and development services for business and wide-body aircraft. We offer 24/7 Aircraft on Ground (AOG) services to help customers meet their on-time departure obligations and minimise downtime.
Our parent company, Chrono Aviation, was founded in Quebec City in 2012. In its early days, the company operated a Pilatus PC-12 and employed two pilots. Today, the Chrono Aviation group has a fleet of 15 aircraft and a team of 280 employees.
Role and context
Reporting to the Manager - Planning and Administration, the Administrative Assistant will be responsible for providing the administrative support required for our aircraft maintenance company.
Key Responsibilities

• Ensuring that hours are correctly recorded on work cards and validating hours for the payroll department.
• Assist management staff
• Data entry and work orders
• Check and plan training courses with the quality department and prepare the training calendar
• Ensure compliance/quality of tasks and work orders before closing
• Follow up on documents/flight reports, invoices and any other information required for invoicing projects

Key Skills

• A keen sense of customer service
• Good knowledge of Office software (Outlook, Word, Excel, etc.)
• Bilingual (French/English)
• Excellent analytical and organisational skills to ensure effective and timely delivery
• Have a strong sense of responsibility
• Excellent interpersonal communication skills
• Autonomy, organisational skills and ability to prioritise
• Demonstrate analytical skills, initiative and an open mind

Specific Job Requirements

• DES

What We Can Offer You

• Projects and responsibilities that live up to your expectations and make you want to come to work every day
• A salary that matches your skills
• Take the day off on your feast day
• A full-time, permanent position at our Quebec City or St-Hubert base
• Opportunities for professional development and advancement
• Working hours adapted to our common needs
• Access to a telemedicine platform
• Advantageous group insurance with employer contribution (dental, disability, life and paramedical) from day 1
• Modern, dynamic working environment
• Group RRSP to which the company contributes

One last word: At WAAS, things move fast! You'll be on your X with us if you see yourself as someone who's ready to ride the wave of change!
If you've been skimming this text because you were so eager to find out how to apply, that's YOUR SIGN. Send us your application!
Only successful candidates will be contacted for an interview. CVs will remain on file for the next 6 months. Our needs are bound to change rapidly, so keep your eyes open!