Administrative Assistant - Contracts

Requisition ID: 169175

Job Level: Entry Level

Home District/Group: Infrastructure Business Development

Department: Business Management

Market: Transportation

Employment Type: Full Time

Position Overview

Would you like to be part of a team that negotiates, renegotiate, and administer contracts with design subconsultants and other representatives? Kiewit Infrastructure Engineers is seeking a Contracts Administrator. The ideal candidate will need to possess the skills to manage a fast-paced changing office environment, must be able to meet deadlines, work independently, effectively manage time, be detail-oriented and highly motivated, and contribute to a positive, safe, high-quality culture. The construction industry is a fast-paced environment that requires decision-making and problem-solving skills. Individuals with experience in an engineering and/or construction-related role and basic procurement experience are desired but not required.

District Overview

Kiewit Infrastructure Engineering's Design-Build team is driving clients to turn to Kiewit during all stages of design-build projects. Through our integrated design and construction approach, our multi-disciplinary team works together to improve schedule, control costs and minimize risk. Our construction-focused engineers work collaboratively with our estimators and builders to design solutions that are innovative, constructible, and designed with a focus on safety. Clients benefit from the proven processes and tools used by Kiewit to minimize project risk. We are an in-house resource that supports projects throughout the company. Our staff shares experiences gained, innovative concepts, and best practices for all projects that we support.

Kiewit’s management and implementation of this process leads to safe, cost effective, and innovative designs that exceeds client expectations and furthers Kiewit’s legacy of excellence.

On our team, you’ll have the opportunity to see more, touch more, and do more than you ever imagined. Working hard will not only bring you satisfaction from a job well done, but it will help propel your career forward faster than you might expect. We will train you, develop your skills, and allow you to take on projects that impact millions across North America. With top-notch health benefits, a wealth-building RRSP plan, and unbeatable growth opportunities, by joining Kiewit, you’re ensuring a lifetime of success.

Location

This position will be based out of our Calgary office location.

Responsibilities

Review and assist with design service agreements of subconsultants:

• Terms and conditions constituting flow downs from prime contract utilizing Kiewit’s prescribed Contract Review Process;
• Coordinate and assist Contract Manager in finalizing all agreements for subconsultants prior to pursuit submission;
• Support project personnel as needed for contract interpretation and execution as needed;
• General administration support for the Contract Manager for all assigned design service agreements within his/her area, including routing of documents, requests for approval, drafting of internal memos and department workflows.
• Work with applicable business lead and legal, support project lower-tier negotiations with consultants, subcontractors, and suppliers;

Qualifications

• Strong interpersonal, written, and verbal communication skills.
• Passion for safety, with the ability to help us ensure that nobody gets hurt.
• Ability to lift, carry and move 40 lbs.
• Working knowledge of MS Office 365 (Word, Excel, PowerPoint, Outlook & Teams).
• Bilingual (French and English) strongly preferred.
• Other software working knowledge such as SharePoint, SmartSheet and SAP (desired but not required).
• Demonstrated strong organizational, time management and attention to detail skills.
• Must be customer service oriented.
• Strong work ethic, willing to do what it takes to get the job done right the first time.
• Basic knowledge of contract terms and conditions (Asset).
• Ability to work independently and think analytically with minimal oversight.
• Demonstrated ability to coordinate with a variety of corporate departments and districts to assist in the delivery of proposals.
• Demonstrated commitment to ethics and integrity.
• Team player with the ability to work independently to meet deadlines, goals and objectives.
• High School Diploma or higher and at least  2+ years of administrative experience, preferably for engineering, construction, or oil/gas/chemical company.
• Highly motivated, with a demonstrated passion for excellence and taking initiative.
• Possess a valid class 5 driver’s license.

Other Requirements:

• Regular, reliable attendance
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• Work productively and meet deadlines timely

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We believe in equal opportunity in employment practices without discrimination and comply with all laws regarding human rights in the provinces where we operate.