Sr. Executive Admin Assistant

Our leadership has the commitment to do what is right, to help set direction for others, and to facilitate tough decisions when required. They are some of the most highly respected business professionals in the world and we have an exciting position for a candidate that wants to learn and growth with these incredible mentors. We are seeking an Executive Administrative Assistant to join our team.

In this role you will have the ability to work cross functionally at all levels as you connect with others within the company. This is a fast-paced position that requires you to be flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality.

What You’ll Do for Us

• Performs general duties including data entry, purchase order processes, requests for payment. project planning
• Organizes and coordinates travel and related requirements to include travel authorizations, flight tickets, hotel bookings, visas, airport transfers, expense reports; ensures that all travel and hotel arrangements are compliant with the Company’s Travel Policy.
• Provides hospitality for Senior Management or guests of the department which may include planning, arranging, and confirming all local logistics support.
• Provides support in arranging meetings including coordinating the agenda, collaboration of presentations/information, handling logistics, such as conference registrations, room reservations (internal and external), and local travel.
• Contributes to the excellent reputation of The Coca-Cola Company through professional, friendly, and respectful interactions internally and externally. Performs other duties as required and/or assigned.
• Contributes to the team engagement and helps organize activities and sessions for the teams to come together.
• Responsible for scheduling and managing two principles executive calendars, including prioritizing and resolving related conflicts, proactively scheduling important meetings with internal and external individuals
• Coordinates across the other administrative assistants to ensure smoothness of operations across the HR function

Qualifications & Requirements

• Strong attention to detail, interpersonal, and strong communication skills are needed.
• Experience scheduling travel arrangements and schedule for management.
• Must have proven ability to be a resourceful problem-solver.
• 6 years+ of experience in a high-level executive support role required.
• Expertise knowledge of MS Office, including Word, Excel, PowerPoint, Teams and Outlook.
• Always maintains confidentiality.
• Excellent time management and organizational skills to meet deadlines are needed.
• High School and some college preferred in Business, Communications, or similar fields is required.
• Experience successfully creating and/or modifying processes in real time
• Has high resilience and can manage conflicting priorities with grace.

Skills:

Executive Support; Scheduling Coordination; Microsoft Office; Microsoft SharePoint; English Grammar; Office Management; Office Administration; Processing Expense Reports; Travel Coordination; Workflows; Data Management

Our Purpose and Growth Culture:

We are taking deliberate action to nurture an inclusive culture that is grounded in our company purpose, to refresh the world and make a difference. We act with a growth mindset, take an expansive approach to what’s possible and believe in continuous learning to improve our business and ourselves. We focus on four key behaviors – curious, empowered, inclusive and agile – and value how we work as much as what we achieve. We believe that our culture is one of the reasons our company continues to thrive after 130+ years. Visit Our Purpose and Vision to learn more about these behaviors and how you can bring them to life in your next role at Coca-Cola.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. When we collect your personal information as part of a job application or offer of employment, we do so in accordance with industry standards and best practices and in compliance with applicable privacy laws.