Bilingual Junior Executive Assistant

Bilingual Junior Executive Assistant

Quebec City

Permanent

Your New Company

We are looking for a dynamic person to join our Executive Assistant Group (EAG). EAG is our team of self-motivated EAs who support our Partners and are a key part of our Core Business Services team. We keep our organization running strong by working to deliver exceptional service to our internal clients, supporting growth and profitability, in line with its vision of building a better working world. As a Senior Executive Assistant, you will provide high-level administrative support to a Managing Partner, while simultaneously supporting other assigned executives from our leadership team.

Your new role

Engagement maintenance - Support the client engagement management process, including tracking and reporting time & expenses as needed; running reports; maintaining accurate client and contact data; and play a key role in the billing process

Document management - Use firm brand standards to create and format letters, proposals, presentations, and reports using various Microsoft tools

Meetings & events – Coordinate virtual and in-person meetings & events (internal and external); liaise with designated teams for larger events; manage travel using our firm’s dedicated agents and travel tool; and independently manage multiple calendars

Executive support – Coordination of social and community engagement and sponsorship, assisting with the tracking of internal budgets, liaising with local venues to coordinate EY’s suite/box ownership, including, but not limited to, ticket distribution, catering and annual agreements (where applicable)

What You'll Need to succeed:

• Proven ability to prioritize and meet multiple and/or unexpected deadlines
• Develop and maintain relationships to efficiently leverage expertise
• Post-secondary education and/or relevant experience
• Experience supporting senior-level (C-suite) executives
• Be an ambassador for new technology and processes, and be eager to engage in continuous learning and development
• Demonstrated calendar management skills
• Sound judgement regarding confidential and sensitive matters
• Agility and flexibility in response to changing priorities and needs with proactive follow-through
• Ability to multi-task and learn quickly, while being adaptable to change
• Strategic thinking skills combined with the ability to problem solve and anticipate the executive’s needs and be solution-oriented
• This role involves interaction with clients operating nationally and globally. Bilingualism in both French and English is therefore a requirement of this role.
• Committed to contributing to a strong team culture to ensure success
• Excellent customer service and proven team player with strong written and oral communications skills.
• Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint) with proven ability to learn customized software/tools
• Outstanding time management and organizational skills in a demanding fast-paced environment